Transportation Coordinator

Employer: Charlevoix County Transportation Authority

Department: Charlevoix County Transportation Authority

Position: Transportation Coordinator

Pay Range: Full-time with County benefits package, starting hourly wage, $30.00

Position Summary

The Transportation Coordinator is responsible for ensuring the Ironton Ferry is properly maintained and functioning, while meeting Federal, State, Coast Guard and MDOT standards. The Transportation Coordinator serves as the primary point of contact for anything Ferry related, and regularly communicates Ironton Ferry related updates, news, and services to the general public. The Transportation Coordinator maintains Ironton Ferry grounds, office, and records. The Transportation Coordinator reports directly to the Charlevoix County Transportation Authority Board.

Primary Duties & Responsibilities:

• Regularly works with the Michigan Department of Transportation (MDOT) to complete quarterly and AOR reporting as well as payment requests for reimbursement.
• Maintains compliance with Federal, State, and Coast Guard regulations and requirements.
• Develops annual Ironton Ferry budget in conjunction with MDOT, and Charlevoix County.
• Coordinates drug testing for all Ironton Ferry staff including regular and random drug tests.
• Maintains Ironton Ferry records including drug testing information, data reporting, schedules, maintenance/repairs information, manuals, schematics, and anything related to the Ironton Ferry.
• Submits payroll sheets, invoices, and payables.
• Assists with audit requests as needed.
• Schedules inspections and maintains necessary certifications for the Ironton Ferry.
• Receives and processes Ironton Ferry cash deposits.
• Updates the Ironton Ferry portion of the Charlevoix County website, and Ironton Ferry Facebook page as needed with closures, openings, delays, etc.
• Ensures all Ironton Ferry related programs, software, cameras, etc., are functioning properly. This includes the streaming camera system, digital road sign system, Token Transit payment system, alert system, etc.
• Creates blank logs for ridership, tallies up completed sheets and enters data into appropriate systems for reporting.
• Handles employee relations matters and submits new hire, separation, and status change forms with all necessary documentation.
• Oversees the condition and needs of the parking area, shed office, storage room and lawn areas.
• Arranges porta potty services as needed.
• Oversees physical maintenance and operation of the drive, dock, boat signage, and the cameras on each dock.
• Coordinates dry docking the Ironton Ferry.
• Maintains necessary stock of supplies such as tickets and cleaning supplies and keeps the Ironton Ferry building tidy and organized.
• Serves as the spokesperson for the Ironton Ferry and responsible for resolving customer complaints as well as answering general Ironton Ferry questions.
• Participates in emergency management exercises and discussions as needed.
• Attends the monthly Charlevoix County Transportation Authority meetings.
• Attends MDOT meetings and required trainings as needed.
• Other duties and responsibilities may be assigned as needed.

Knowledge, Skills, & Abilities

Knowledge:

• Administration and Management – Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
• Mechanical – Knowledge of machines and tools, including their designs, uses, repair, and maintenance.
• Transportation – Knowledge of principles and methods for moving people or goods, by sea or road, including the costs and benefits.
• Customer & Personal Service – Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for service, and evaluation of customer satisfaction.
• English Language – Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Administrative – Knowledge of administrative and office procedures and systems such as word processing and managing files and records.
• Computers and Electronics – Knowledge of electronic devices, and computer hardware and software.

Skills:

• Active Listening – Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Critical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Quality Control Analysis – Conducting tests and inspections of products, services, or processes to evaluate quality or performance.
• Reading Comprehension – Understanding written sentences and paragraphs in work-related documents.
• Speaking – Talking to others to convey information effectively.
• Time Management – Managing one’s own time and time of others.
• Writing – Communicating effectively in writing as appropriate for the needs of the audience.
• Coordination – Adjusting actions in relation to others’ actions.
• Judgement and Decision Making – Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Office Suite software – Microsoft Office software.

Abilities:

• Oral Expression – The ability to communicate information and ideas in speaking so others will understand. Both in public settings and private settings.
• Oral Comprehension – The ability to listen to and understand information and ideas presented through spoken words and sentences.
• Speech Clarity – The ability to speak clearly so others can understand you.
• Written Expression – The ability to communicate information and ideas in writing so others will understand.
• Written Comprehension – The ability to read and understand information and ideas presented in writing.
• Visualization – The ability to imagine how something will look after it is moved around or when its parts are moved or rearranged.

Mandatory Requirements:

• Valid Michigan Driver’s License
• 50-ton Captain’s License or ability to obtain licensure within a specified amount of time
• High School Diploma or equivalent
• Bachelor’s Degree in related field from an accredited university preferred or equivalent experience.

Job Location & Working Conditions

This position is based in a climate-controlled office environment which may require long periods in a stationary position operating a computer and other office machinery as well as outdoors on the Ironton Ferry and surrounding grounds. May be required to lift/move up to 50 pounds. May work in inclement weather including heat, rain, and sometimes snow. Occasional travel to Charlevoix County buildings and required trainings/meetings may be required.

How to Apply

Cover letter, resume, and Charlevoix County Employment Application (located on the "Employment Opportunities" page of www.charlevoixcounty.org ). Must be submitted as one package via email, walk-in, or mail. Mail to Human Resources, Shirley Roloff Center, 13513 Division St., Charlevoix, MI 49720.

Job Type: Full-time

Pay: From $30.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $30