What are the responsibilities and job description for the Director of Human Resources position at Charlotte Country Day School?
Details
Posted: 05-Mar-25
Location: CHARLOTTE, North Carolina
Type: Full Time
Categories
Human Resources/Payroll
CHARLOTTE COUNTRY DAY SCHOOL
POSITION TITLE: Human Resources Specialist
DEPARTMENT: Finance
REPORTS TO: Director of Human Resources
FLSA: Non-Exempt
TERM: 12 Months, Full-Time
SCHEDULE: Monday-Friday, 7:30 a.m.- 4:00 p.m., & occasional overtime
Mission Statement
Through excellence in education, Charlotte Country Day School develops the potential of each student by fostering intellectual curiosity, principled character, ethical leadership, and a responsibility to serve.
School Overview
Charlotte Country Day School (Country Day) is one of the largest independent, co-educational schools in the Charlotte area and one of the 15 largest in the continental United States. Enrollment is very strong, and the school is thriving. Highly regarded for the rigor of its academic program and the breadth of its offerings in the arts, athletics, community service, and leadership, Country Day is noteworthy for a long tradition of positioning itself at the forefront of curricular innovation.
A strong, forward-thinking institution, Country Day offers every child a chance to shine. The school is a diverse, inclusive community with strong academic and co-curricular programs designed for students to learn to think critically, act respectfully, and show sensitivity to the feelings and needs of others. The unique curriculum offered by Country Day prepares and strengthens students for participation in their local and global communities. With its focus on diversity, service, global study, and technology, Country Day has positioned itself as a school of the 21st century.
Country Day is committed to living as an authentic, inclusive community. Our pursuit of this commitment to community recognizes and affirms the richness brought by difference and discovered through commonality.
Position Purpose: We are seeking a highly organized and detail-oriented Human Resources Specialist to join our dynamic HR team. The ideal candidate will play a key role in managing our Human Resource Management System (HRMS), processing payroll, administering benefits, ensuring compliance with applicable regulations, and supporting retirement plan administration. This position requires an individual with a strong understanding of HR systems, payroll functions, benefits programs, compliance standards, and retirement plans to provide excellent service to our employees while maintaining compliance with federal and state regulations.
Key Responsibilities
HRMS Management & Reporting
It is the policy of Charlotte Country Day School not to discriminate against any employee or applicant for employment on the basis of race, color, religion, national origin, age, sex, gender identity or expression, sexual orientation, disability, veteran status, or any other basis protected by applicable law. This policy extends to recruitment, employment, promotion, demotion, transfer, layoff, termination, compensation, training, benefits and all other terms and conditions of employment.
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Posted: 05-Mar-25
Location: CHARLOTTE, North Carolina
Type: Full Time
Categories
Human Resources/Payroll
CHARLOTTE COUNTRY DAY SCHOOL
POSITION TITLE: Human Resources Specialist
DEPARTMENT: Finance
REPORTS TO: Director of Human Resources
FLSA: Non-Exempt
TERM: 12 Months, Full-Time
SCHEDULE: Monday-Friday, 7:30 a.m.- 4:00 p.m., & occasional overtime
Mission Statement
Through excellence in education, Charlotte Country Day School develops the potential of each student by fostering intellectual curiosity, principled character, ethical leadership, and a responsibility to serve.
School Overview
Charlotte Country Day School (Country Day) is one of the largest independent, co-educational schools in the Charlotte area and one of the 15 largest in the continental United States. Enrollment is very strong, and the school is thriving. Highly regarded for the rigor of its academic program and the breadth of its offerings in the arts, athletics, community service, and leadership, Country Day is noteworthy for a long tradition of positioning itself at the forefront of curricular innovation.
A strong, forward-thinking institution, Country Day offers every child a chance to shine. The school is a diverse, inclusive community with strong academic and co-curricular programs designed for students to learn to think critically, act respectfully, and show sensitivity to the feelings and needs of others. The unique curriculum offered by Country Day prepares and strengthens students for participation in their local and global communities. With its focus on diversity, service, global study, and technology, Country Day has positioned itself as a school of the 21st century.
Country Day is committed to living as an authentic, inclusive community. Our pursuit of this commitment to community recognizes and affirms the richness brought by difference and discovered through commonality.
Position Purpose: We are seeking a highly organized and detail-oriented Human Resources Specialist to join our dynamic HR team. The ideal candidate will play a key role in managing our Human Resource Management System (HRMS), processing payroll, administering benefits, ensuring compliance with applicable regulations, and supporting retirement plan administration. This position requires an individual with a strong understanding of HR systems, payroll functions, benefits programs, compliance standards, and retirement plans to provide excellent service to our employees while maintaining compliance with federal and state regulations.
Key Responsibilities
HRMS Management & Reporting
- Manage and maintain the HRMS to ensure accurate and up-to-date employee records, data entry, and system functionality.
- Develop and generate HR reports
- Troubleshoot and resolve HRMS-related issues in collaboration with IT or HRMS vendors.
- Responsible for maintaining accurate and up-to-date HRMS records related to employee evaluations, and related documentation
- Implement system upgrades, enhancements, and communicate new HRMS features as needed to improve HR operations.
- Partner with the Human Resources Associate in the accurate and timely processing of monthly payroll for 450 employees.
- Ensure compliance with applicable federal, state, and local tax regulations.
- Review payroll data for errors, discrepancies, or missed deductions and work with the Human Resources Associate and employees to resolve issues.
- Maintain detailed records for payroll reporting and auditing purposes.
- Coordinate with the Finance department to ensure accurate allocation of payroll expenses.
- Administer employee benefits programs, including health, dental, vision, life insurance, and other voluntary benefits offerings.
- Process and reconcile monthly benefits invoices, ensuring accurate allocation of benefit expenses
- Serve as the primary point of contact for employees regarding benefits enrollment, changes, and claims assistance.
- Conduct benefits orientations and ensure employees understand their available benefits options.
- Oversee and Manage the Annual Open Enrollment Process
- Lead and coordinate the annual Open Enrollment for benefits, ensuring a seamless integration within the HRMS and with insurance carriers.
- Provide guidance and support to employees throughout the process, ensuring they understand their options and make informed decisions.
- Collaborate with insurance carriers to ensure timely updates, accurate plan selections, and smooth transitions during enrollment periods.
- Monitor and address any issues or discrepancies promptly to ensure a smooth and efficient Open Enrollment experience.
- Ensure compliance with benefits-related regulations (e.g., ACA, HIPAA, ERISA).
- Monitor and ensure adherence to federal, state, and local HR regulations, including labor laws, OSHA standards, and non-discrimination policies.
- Assist in preparing for workers’ compensation, retirement plan and financial audits, reviews, and inspections related to HR compliance.
- Stay updated on regulatory changes that affect HR functions, including payroll, benefits, and retirement plans, and implement necessary changes in company processes.
- Collaborate with the Director of Human Resources to ensure compliance with all relevant laws and regulations.
- Administer the company’s retirement plan, including enrollment, contribution tracking, and compliance with government regulations.
- Provide employees with retirement plan-related information, including enrollment assistance and retirement planning resources.
- Monitor plan performance and assist with annual audits and filings.
- Serve as a liaison between employees and the plan administrator, resolving any retirement plan-related issues.
- Education: Bachelor’s degree in Human Resources, Business Administration, or related field, or equivalent work experience in a similar role.
- Experience: Minimum of 3-5 years of experience in Human Resources, with a focus on HRMS management, payroll processing, benefits administration, and compliance.
- Certifications: SHRM, PHR, or similar HR certification strongly preferred.
- Customer Service:
- Provide exceptional customer service to all employees, addressing inquiries and resolving issues with professionalism and efficiency.
- Maintain a positive, approachable attitude when interacting with employees at all levels of the organization, ensuring their HR needs are met in a timely and accurate manner.
- Technical Skills:
- Proficient in HRMS software, with strong preference for prior experience using ADP Workforce Now.
- Highly skilled in Microsoft Excel, Word, and Outlook, with Microsoft Access as a plus.
- Compliance Knowledge: Solid knowledge of HR regulations, including FMLA, ADA, ACA, ERISA, and HIPAA.
- Attention to Detail: Excellent attention to detail, with a strong focus on accuracy and compliance.
- Communication Skills: Strong written and verbal communication skills, with the ability to communicate complex HR-related topics clearly and effectively.
- Problem-Solving: Strong analytical and problem-solving skills to address HR-related issues and challenges.
It is the policy of Charlotte Country Day School not to discriminate against any employee or applicant for employment on the basis of race, color, religion, national origin, age, sex, gender identity or expression, sexual orientation, disability, veteran status, or any other basis protected by applicable law. This policy extends to recruitment, employment, promotion, demotion, transfer, layoff, termination, compensation, training, benefits and all other terms and conditions of employment.
Create a Job Alert for Similar Jobs
About Charlotte Country Day School
Connections working at Charlotte Country Day School
More Jobs from This Employer
https://careers.nais.org/jobs/21129627/director-of-human-resources
