Facilities Projects Manager

JOB SUMMARY
Performs highly responsible administrative and technical project management duties for a variety of County projects, including public works construction, maintenance and repair projects, information technology projects, environmental and conservation projects, landscaping projects, or other projects as assigned. Work includes reviewing and preparing engineering design, proposals, cost estimates, contract documents, day-to-day administration of project activities, management of consultant and construction contracts, and preparing and submitting reports.

ESSENTIAL JOB FUNCTIONS

• Develops projects in area of assignment by evaluating and identifying needs and requirements, preparing appropriate preliminary designs or acquisition procedures, providing estimate of project costs, and preparing contract bid documents.  
• Coordinates process for bidding and contracting of services of various project components, including preparing Requests For Proposal (RFPs) and bid packages, conducting pre-bid and pre-construction meetings, participating in contract negotiations, and participating in the selection of vendors and awarding of contracts.   
• Performs day-to-day administration of assigned projects, including monitoring budget and expenditures, updating schedules, monitoring progress of project, processing purchase orders, work orders and invoices, ensuring adherence to contract requirements, etc. 
• Facilitates and coordinates project meetings, communications, and work activities between key business units, project teams, government agencies, and other participants; assists in resolving problems or conflicts; recommends solutions to problems and facilitates implementation; and meets with regulatory agencies and negotiates permit conditions if needed. 
• Provides technical advice, information, and assistance in the area of assignment to consultants, contractors, engineers, other County officials, and the public regarding applicable procedures, regulations, and standards. 
• Designs minor improvement and maintenance projects. 
• Reviews plans and reports submitted by private consultants and contractors. 
• Develops and maintains list of potential projects for assigned program or division; and analyzes and prioritizes projects for maximum impact and return on investments. 
• Prepares progress reports on assigned projects. 
• Attends progress and planning meetings with stakeholders, property owners, property owner associations, advisory committees, and other County departments and staff to discuss ongoing and proposed projects. 
• Assists in awareness campaigns and public relations initiatives regarding assigned projects; serves as the project liaison to the public, property owners, media, other government agencies, and other County departments/officials; solicits input and feedback; coordinates public relations and education activities; responds to inquiries; makes presentations; and develops press releases and public information materials for distribution. 
• Assists in establishing annual budget and work programs in area of assignment. 
• May be responsible for the selection, placement, promotion, training, development, discipline, safety, and appraisal of assigned employees.
• Provides exceptional customer assistance, problem-solving, and/or complaint resolution by all forms of communication.

Education and Experience:
An equivalent combination of relevant training, education and experience:

• Bachelor’s Degree:
  • Preferred:
    • Construction Management
       Engineering
    • Information Technology (IT)
• Three (3) years of experience in construction, IT or project management experience

Licenses and/or Certificates:

•  Must maintain a valid driver’s license.

• Knowledge of departmental policies, plans, and procedures.
• Knowledge of modern office practices, plans, and procedures.
• Knowledge of Microsoft Word, Excel, PowerPoint, and other job-related computer programs and software applications.
• Knowledge of operations and practices of local government; ability to analyze and interpret departmental functions, procedures and policies. 
• Knowledge of principles pertaining to the area of assignment, such as civil engineering and/or solid waste engineering principles, construction techniques and practices, environmental land acquisition and management. 
• Knowledge of State and federal permitting, design and construction specifications, and code requirements. 
• Strong quantitative skills, including the ability to calculate items such as stormwater systems, pavement structural capacity, roadway geometrics, or acreage as they apply to assigned area of work or discipline. 
• Strong analytical and research skills; ability to ascertain priorities and meet deadlines and objectives. 
• Strong written and oral communication skills including public speaking and the ability to develop effective proposals and maintain accurate records and reports. 
• Skill in the use of standard office computer equipment and software applications including word processing, spreadsheets, databases, project management, and CADD, as required. 
• Skill in prioritizing and organizing work.
• Skill in the use of office equipment such as a computer, multi-line telephone system, scanner, fax machine, and copier.
• Ability to determine requirements, provide design and estimate costs for the proposed projects; to design and estimate maintenance and minor improvement projects and to assess needs and benefits of projects for the benefit of the County. 
• Ability to review project plans and specifications submitted by consultants for accuracy and workability and to apply knowledge and field experience in the most cost-effective way meeting program requirements. 
• Ability to assess processes and operational performance and to make appropriate adjustments to maximize efficiency, quality of output and operational performance.  
• Ability to make decisions recognizing established precedents and practices and to use resourcefulness and tact in solving new problems. 
• Ability to exercise judgment and discretion in applying and interpreting department rules, regulations, policies, and procedures. 
• Ability to perform light manual labor as required, sometimes under unfavorable weather conditions. 
• Ability to provide internal/external guidance and customer assistance via all forms of communication. 
• Ability to use computers for data entry, word processing, and/or accounting purposes.
• Ability to author reports, business correspondence, and procedure manuals. 
• Ability to establish and maintain effective working relationships with managers, service providers, other employees, and the general public.

PHYSICAL DEMANDS
Walking, sitting, hearing, climbing, stopping, bending, seeing up close and far away, talking, standing, finger movement, repetitive motions.  Dependent upon position assignment, may frequently lift 25-50 pounds and occasionally up to 50 pounds.

WORK ENVIRONMENT
Work is performed indoors and outdoors and requires some exposure to environmental changes (e.g., outdoor weather and/or field conditions, warehouses, covered loading docks, garages, etc.) or irate customers, extreme noise, odors, heights and/or dust.

RISK/SAFETY CONDITIONS
The position requires some exposure or risk to physical health and/or physical safety (e.g., exposure to environmentally hazardous material, assault and battery, heavy equipment, communicable disease, etc.).

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily.   Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.  Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description. 

Salary : $33 - $43