What are the responsibilities and job description for the Administrative Assistant position at Charlotte Pipe and Foundry Company?
Charlotte Pipe and Foundry, located in Wildwood, FL, is looking for a full-time (40 hours per week) Administrative Assistant with a proven record of accomplishment to join our team. Charlotte Pipe and Foundry is a leading manufacturer of pipe and fittings. We are the only manufacturer that offers a complete system of cast iron, PVC, CPVC, ABS and FlowGuard Gold® pipe and fittings for residential and commercial plumbing systems and industrial applications. Investment in the latest tooling and machinery make it possible for us to meet increasing demand for our products and to provide the highest quality pipe and fittings in the industry. We offer a safe and productive work environment. We pay competitively based on performance and provide excellent benefits.
Qualifications:
- High School Diploma or GED required
- 2 years of experience performing administrative tasks preferred
- Experience in an office setting as an Administrator or Office Manager with payroll experience
- Strong Microsoft word Skills
- SAP knowledge and experience
- Great communication skills
Essential Duties and Responsibilities: include the following. Other duties may be assigned
- Assist Plant Manager and Supervisors.
- Perform cycle counts on various supplies stored in the plant.
- Work closely with members of the Divisional HR staff to assist and coordinate employee relations activities, employment processes and special projects as required.
- Conducts New Hire Orientation.
- Maintains Personnel Files/Records.
- Arranges Drug Testing (pre-employment, random, post-accident, probable cause).
- Completes and verifies all I-9 Documentation, E-Verify, and new hire reporting.
- Processes and balances production payroll on a weekly basis.
- Schedules Meetings/Assists with Planning Special Events.
- Responsible for working with bills of lading.
- Creates Purchase Orders, goods receipts, files packing slips.
- Scans and attach Certificate of Analysis for Raw Materials.
- Completes Daily Railcar/Silo Report.
- Goods Receipt/Invoice Receipt Clearing Process.
- Reconcile Petty Cash and create check request
- Reconcile the Bank of America Visa statement(s)
- Schedule and monitor carriers for pickups.
- Prepare bills of lading and process outbound LTL shipments.
- Provide root cause analysis of inventory discrepancies, shortages, and overages in the warehouse while utilizing the Warehouse Management System and SAP.
- Coordinate approvals with Plant Manager for non-PO related invoices (utilities, gas, etc.).
- Completes and submits check requests for charitable contributions.
- Assists with raw material and packaging physical inventory once a month.
- Ensure all PO receipts have been entered before inventory begins.
- Ensure all railcars have been properly received or moved to plant stock before inventory begins.
- Collect count data and forward to accounting.
- Assist in recounts and analysis of inventory variances.
We Offer:
- Tuition Reimbursement up to $3,000 per year
- Health and Fitness Club Membership Reimbursement
- Wellness Programs
- Paid Time-Off
- Employee Recognition Programs
- National Guard and Reserve Pay
- Successful Team Approach
- Opportunities for Career Advancement
Benefits Include:
Our associates enjoy a safe and positive working environment with opportunities for growth through training and advancement from within the Company. Our team members also enjoy a comprehensive benefits program including:
- Medical and dental coverage participation on the first day of the month after completing one full month of employment with the Company
- Flexible Spending Accounts
- Company paid life insurance
- 401(k) with company match of 50 cents for every dollar contributed up to 6% of annual pay plus non-elective contribution of 3% of compensation
- Employee Assistance Program
- We also offer a group of supplemental benefit plans including voluntary life, whole life, accidental death and dismemberment, long-term disability, and cancer insurance
We Are an Equal Opportunity Employer and a Drug Free Workplace.
Job Type: Full-time
Pay: From $20.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
- Monday to Friday
Work Location: In person
Salary : $3,000
