#JoinCvilleSchools Job Fair 2025 - Clerical Positions (Various Roles)

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 Clerical Roles

2025-26 School Year

(anticipated)

We have various clerical/secretarial anticipated openings. The job description below pertains to administrative technician (school secretary, media secretary). For more information regarding specific clerical opennings, complete the application and contact Adam Hastings, Administrator for Human Resources.

Job Title: Administrative Technician-School Secretary, Media Secretary
Location: Individual Schools
Reports to: Principal
FLSA Status: Non-Exempt

Summary:
The Administrative Technician/School Secretary is responsible for providing secretarial support
to the assigned personnel; communicating information to staff, the public and other school
systems; orienting personnel to their job requirements; ensuring compliance with financial, legal
and administrative requirements; and providing information and/or direction.

Essential Functions:

• Attend meetings as assigned to convey and/or gather information required to perform functions
• Coordinate a variety of programs and activities (e.g. meetings, site in-service day activities, workshops, ceremonies, dances, luncheons, field trips, etc.) to deliver services in conformance to established guidelines
• Evaluate situations (e.g. involving other staff, students, parents, the public, etc.) to take appropriate action and/or direct to appropriate personnel for resolution
• Maintain inventories of supplies and materials to ensure items’ availability
• Monitor assigned Division activities and/or program components to coordinate activities and ensure compliance with established financial, legal and/or administrative requirements
• Perform record keeping (confidential and non-confidential) and general and program specific clerical functions (e.g. scheduling, copying, faxing, etc.) to support assigned administrator and/or site with necessary materials
• Prepare written materials (e.g. reports, memos, letters, etc.) to document activities, provide written reference and/or convey information
• Process documents and materials to disseminate information to appropriate parties
• Research a wide variety of topics (e.g. current practices, policies, education codes, etc.) to provide information for addressing a variety of administrative requirements
• Respond to inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) to provide information, facilitate communication among parties and/or provide direction
• Record and verify all daily, weekly and quarterly student attendance figures and
• computer records of attendance, including entries and withdrawals 
• Keep accurate records of attendance for all employees and prepare any required reports for Human Resources and/or Payroll
• Support assigned administrative personnel to provide assistance with administrative functions
• Perform other related duties as assigned
• For some clerical technicians as assigned:
• receipt, deposit, disburse and record all monies received by the school, and to
• keep an accurate ledger from which a monthly balance sheet, and an annual audit can be made
• file accident reports to the central office
• media center clerical technician-check in, distribute and return media materials
• facilitate registration for students and withdrawals/transfers

Skills, Knowledge, and Abilities:
Thorough knowledge of standard office practices and procedures, equipment and clerical
techniques; thorough knowledge of business English, spelling, mathematics; ability to interpret
and apply policies and procedures; ability to prepare documents accurately; ability to establish
and maintain effective working relationships with others, ability to work independently in the
absence of specific instruction; ability to interact with the public effectively

Education and/or Experience:
High school diploma or equivalent is required.

Physical Conditions and Nature of Work:
The usual and customary methods of performing the job’s functions require the following
physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger
dexterity. Frequent contact with public, students and staff is expected. Generally, the job
requires 80% sitting, 10% walking and 10% standing. The job is performed in a generally clean
and healthy environment.

Evaluation:
The Administrative Technician is evaluated by the Principal.

Contract Length:
12 months/260 days

Date Revised:
May 1, 2020

Salary : $31,299 - $54,504