Executive Assistant to the Chief of Staff

Position Summary
The Executive Assistant to the Chief of Staff (COS) will provide high-level operational support and project coordination, manage day-to-day administrative tasks and priorities, support strategic initiatives, and serve as a liaison between the COS and key internal/external stakeholders to allow the COS to remain focused on critical initiatives and strategic planning. This role requires a proactive, diplomatic, highly organized individual with excellent communication skills and the ability to handle sensitive and confidential information.

Key Responsibilities

• Manage complex calendars, including scheduling meetings, appointments, and travel for the Chief of Staff.
• Serve as the primary point of contact for internal and external communications directed to the Chief of Staff
• Assist in preparing reports, presentations, and other documents
• Organize and coordinate executive team meetings, including preparing agendas, materials, and meeting minutes
• Assist with strategic initiatives and special projects as directed by the Chief of Staff, including inputting related data into our internal CRM.
• Coordinate and manage budget for travel arrangements, itineraries, and accommodations for the Chief of Staff and other executives as needed
• Support event planning and execution for key corporate meetings, retreats, and other executive functions
• Provide administrative support, including processing expenses, managing files, and handling overall office duties
• Proactively identify ways to improve administrative processes and workflows

Qualifications

• 3 years of experience in support role, preferably in a fast-paced professional environment
• Ability to travel short and long distances. Overnight travel should be considered.
• Strong organizational and time-management skills, with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual communication tools (Zoom, Teams, etc.)
• Discretion and ability to handle sensitive and confidential information.
• A proactive, problem-solving attitude with strong attention to detail and ability to work independently

Key Competencies

Adaptability:

Ability to work effectively in a dynamic environment and handle changes in priorities or unforeseen challenges.

Professionalism:

High level of integrity, discretion, and diplomacy in dealing with executives, team members, and external contacts.

Time Management:

Skilled at balancing multiple deadlines and prioritizing tasks efficiently.

Interpersonal Skills:

Strong emotional intelligence and ability to interact with individuals at all organizational levels.

Initiative:

Capable of anticipating needs and acting with minimal direction

Task Prioritization:

Helping the Chief of Staff prioritize tasks and responsibilities, ensuring they remain focused on critical initiatives and strategic planning

This position requires a dynamic individual who can thrive in a fast-paced environment while maintaining professionalism and confidentiality. If this role aligns with your skills and passions we encourage you to apply.

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Executive administrative support: 3 years (Preferred)

Ability to Commute:

• Hamden, CT 06518 (Required)

Work Location: Hybrid remote in Hamden, CT 06518

Salary : $65,000 - $75,000