What are the responsibilities and job description for the DIRECTOR OF FINANCE + OPERATIONS, HAND HEART + SOUL PROJECT position at Charter Oak Recruitment?
About the job Director of Finance Operations, Hand Heart Soul Project
JOB TITLE
Director of Finance Operations
LOCATION
Clayton County, Georgia
220 Arrowhead Blvd, Suite 200-201
Jonesboro, GA 30236
TERMS
Hybrid, 1-2 days per week in the office, attendance at team meetings, events, outings, etc.
SALARY / RATE
Salaried Position $75,000
Generous healthcare, vision, dental, PTO, and 401K
ABOUT US
The Hand, Heart, and Soul Project (HHSP) is an emerging non profit and promotes healthy habits for our earliest learners in Clayton County. We provide children and families access to nutrient-dense foods and we develop holistic programs focused on health, wellness, education, and nutrition. Our mission is to nurture, celebrate, and advance the needs of the people we serve by creating equitable access to quality educational, nutritional, and community resources.
Hand, Heart, and Soul Project's work is highly interdisciplinary. It sits at the intersection of education, health, wellness, and advocacy while ensuring those most affected by the policy are in decision-making spaces. Our model is one of collective impact that focuses on cross-collaboration which aligns community members, leaders, organizations, and institutions to go beyond sustainable solutions, but thriving and meaningful solutions.
ABOUT THE ROLE
The Director of Finance Operations is a new role and plays a central role in the development, maintenance, direction and oversight of all financial and accounting activities. The Director of Finance Operations position requires excellent attention to detail, problem-solving skills, and excellent communication skills. The ability to exercise professional discretion and discernment, independent judgment, and business acumen, is also critical. Without exception, the Director of Finance Operations position requires a proven track record of trustworthiness, personal accountability, and exceptional ethics. In addition, the Director of Finance Operations should know contracting and mastery of QuickBooks Online and Excel.
The Director of Finance Operations will also play a crucial role in overseeing all financial aspects of our organization, ensuring fiscal responsibility, transparency, and efficiency in our operations. The Director of Finance Operations will work closely with our Executive Director and oversee the Strategic Partnerships, Database Administrator and work closely with the bookkeepers and accountants.
The Director of Finance Operations will be responsible for all accounting and financial reporting and oversee revenue generation for the organization which has an operating budget of $1.6 million. The position will be a member of the senior leadership team and will play an active support role to the Finance Committee of the Board of Directors, and the Executive Director (CEO). In addition, the Director of Finance and Operations will serve as a contributing team member who willingly supports organizational efforts in alignment with the strategic plan and models the organizational values.
This role is ideal for someone who enjoys to build systems (expertise with tech in airtable, notion QBO, odoo, etc) to automate or semi automate budget tracking across grants.
KEY RESPONSIBILITIES
Financial and Operational Management 40%
- Develop accurate cost projections to inform budgeting and strategic planning decisions
- Supervise all accounting functions including accounts payable and receivable, payroll, month and year-end close functions, banking, and fiscal sponsorship
- Direct the preparation of internal monthly financial statements and reports and provide supporting interpretation and analysis.
- Serve as primary liaison with our independent auditors.
- Serve as staff liaison to the Board Audit Committee and facilitate monthly committee meetings. Support Executive Director and Treasurer engagement with the Board by conducting financial onboardings for new Board members and sharing financial updates at Board meetings as needed.
- Collaborate with the HHSP Board of Directors Executive Board to set organizational priorities and report to the board as requested
- Approve invoices, monthly staff expense reports, and bi-weekly payroll; ensure timely filing and payment of payroll taxes in partnership with payroll provider.
- Work in partnership with accountants and bookkeepers to manage all aspects of accounting, billing, financial statements, general ledger, cost accounting, payroll, accounts payable, accounts receivable, budgeting, tax compliance, revenue recognition, annual audit, and various special analyses that help senior leadership understand company financials
- Manage budgeting processes throughout the year, including conducting financial forecasting, maintaining cash schedule, and monitoring the organizations cash flow position
- Manage monthly financial processes, including payroll, financial monthly statements and closing, board reports, and invoicing. Oversee an effective and timely billing system that assures that all services are billed correctly, includes proper documentation, and minimizes the time necessary to collect payments.
- Supervise the documentation of all accounting systems and procedures for optimal performance, controls, and efficiency.
- Monitor and analyze financial performance against budget and provide regular reports and analysis to senior leadership and the Board of Directors.
- Lead the annual budget creation and management processes and conduct regular reviews of financial activity against the budget.
- Define, benchmark, document, maintain, and implement accounting policies and operational best practices.
- Develop and implement financial policies, procedures, and internal controls to ensure compliance with legal and regulatory requirements, as well as best practices in nonprofit financial management.
- Plan, coordinate, and manage the annual financial and single audit process, including preparation and review of analyses, process narratives, and other ad hoc requests.
- Partner with the strategic partnership and development staff to develop and maintain tools for managing grants and support grant budget preparation, tracking, and reporting.
- Write and manage contracts with consultants and service providers-
Revenue Generation and Monitoring 40%
Senior Leadership 20%
Other Duties As Assigned
QUALIFICATIONS
OTHER SKILLS REQUIRED :
APPLICATION PROCESS
Due to the high volume of applications that we receive, only candidates who receive interviews will be contacted. Final candidates may be asked to complete assessment activities, provide existing work product samples, and / or provide contact information for professional references. HHSP will provide final candidates a $100 stipend in the form of an electronic VISA gift card for time committed to this interviewing process. The Hand, Heart Soul Project is committed to a diverse workplace. People of color, racial and ethnic minorities, women, people with disabilities, veterans, and LGBTQ candidates are strongly encouraged to apply.
Salary : $75,000
