Attendance Assistant

CHARTER OAK UNIFIED SCHOOL DISTRICT CLASS TITLE: ATTENDANCE ASSISTANT BASIC FUNCTION: Under the direction of a Principal or Assistant Principal, provide a variety of responsible clerical duties related to student attendance accounting and record keeping at an intermediate or high school in accordance with the provisions of the California Education Code; operate a computer to enter and update attendance data. REPRESENTATIVE DUTIES: Provide accurate reporting for daily attendance activities; enter absences in the computer; process and verify student absence information from teachers and parents; verify student’s absence from class; create and distribute roll sheets; collect roll sheets, scan roll sheets, redistribute roll sheets; issue off-campus passes. E Contact parent or guardian to determine and verify excused and unexcused absences; prepare permits to leave, tardy slips and passes according to established guidelines. E Communicate with students returning from absences; enter information and codes into the computer and generate daily attendance and enrollment records; record daily absences; prepare lists and distribute to teachers. E Enroll new students; distribute enrollment materials; verify immunization; determine if students live within the District boundaries; forward information to Dean of Students. E Prepare, type and maintain a variety of reports including weekly and monthly attendance, foster students and home verifications. E Provide student attendance information to staff, parents, social services agencies and authorities as requested; prepare suspension and amend verified lists. E Assist with registration at the beginning of the school year; collect emergency cards and verify for completeness; collect miscellaneous registration paper work; review class schedules to determine if off campus passes or late start passes are required. E Refer serious attendance problems to appropriate personnel according to established procedures; assist in identifying and resolving problems of students with frequent absenteeism. E Answer attendance office telephone; discuss attendance problems with parents or guardian if applicable; explain attendance rules and procedures. E Prepare a variety of State, District and school records and reports including attendance, ADA and enrollment. E Operate a variety of office equipment including a computer, scanner, printer, typewriter, fax, calculator and two way radio. E Train and provide work direction to students aides assigned to the attendance office. Perform related duties as assigned. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: District policies related to attendance accounting. Modern office practices, procedures and equipment. Record-keeping techniques. Correct English usage, grammar, spelling, punctuation and vocabulary. Applicable sections of the State Education Code and other applicable laws related to assignment. Operation of a computer and applicable software. Interpersonal skills using tact, patience and courtesy. Telephone techniques and etiquette. ABILITY TO: Apply and explain methods, procedures, policies and terminology used in student attendance accounting. Input data at 35 words per minute from clear copy. Establish and maintain cooperative and effective working relationships with others. Maintain accurate records and files. Communicate effectively with students, staff, parents and the general public. Read, interpret, apply and explain rules, regulations, policies and procedures. Maintain confidentiality of information. Operate a variety of office equipment, including a computer. Perform general clerical duties. Complete work with many interruptions. Work with little direction. Prepare and maintain a variety of records and reports. EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school including or supplemented by course work in typing, record-keeping and office procedures and one year clerical experience involving record-keeping. WORKING CONDITIONS: ENVIRONMENT: Office environment. Constant interruptions. PHYSICAL DEMANDS: Seeing to read a variety of materials. Hearing and speaking to exchange information. Sitting for extended periods of time. Dexterity of hands and fingers to operate a computer keyboard, calculator or other office equipment.

Salary : $21 - $23