Administrative Assistant to the Chief Executive Officer - Bilingual (English & Spanish)

The mission of the Charter School of Educational Excellence ("CSEE") is to produce students who meet or exceed all New York State learning standards. CSEE will do this by creating a challenging learning environment with high expectations for every child with an emphasis on the basic subject areas of English-language arts, mathematics, social studies, and science. The school will employ standards based and research proven curriculum, implement best educational practices, use a variety of assessments to measure on-going student progress in skills and content learning, and support teachers with professional development activities that are aligned to the instructional program. CSEE's emphasis on basic subjects will give students a strong academic foundation that will allow them to become critical thinkers and life-long learners. The school will also expose students to a diverse curriculum that promotes appreciation of art, music, and cultural awareness. The Charter School of Educational Excellence will provide a safe and nurturing environment for all students and foster a strong partnership with families and the community.Position OverviewThis is a 12-month position that requires a close, continuing relationship with the Chief Executive Officer of the School and provides support in all operational aspects of the office. This position plays a key role in managing the written and oral communications among the Chief Executive Officer's Office, the elementary, middle and high school. The Administrative Assistant works closely with staff in other areas of the Central Office, including the offices of the Principals, Student Data, The Business Office, and Parent Coordinator. The incumbent is expected to alert the Chief Executive Officer on matters requiring their attention, and anticipate, undertake and accomplish varied tasks with a minimum supervision, exercising a considerable degree of independent judgment with information kept confidential as appropriate. Responsibilities & duties (including, but not limited to)• Maintain the Chief Executive Officer's calendar including the scheduling of meetings, and conferences• Composes business letters, emails, documents, reports and handles routine correspondence for the Chief Executive Officer• Proofreads and edits written material for accuracy of spelling, grammar, content and format• Maintains, update and edit the School's webpages relative to the Chief Executive Officer's office• Attend team meetings and board meetings and take notes as required• Prepare the monthly Chief Executive Officer's newsletter and keep information up to date within the document• Maintains effective electronic and paper filing system that ensures timely retrieval of all relevant information related to Policies and practices, laws and regulations, contracts and reports• Maintains multiple internal databases that require a proficient to expert level of experience with Microsoft Office (Excel, Word, PPT), Google Docs and Gmail.• Ensure all written communications form the Chief Executive Officer's office are of the highest quality• Assist with the development of budgets• Assist with events such as an open house, and teacher-parent nights, professional development days, school activities and other Superintendent- involved activities.• Perform other duties and assignments as requested• Working knowledge on specific NYSED portals such as Grants Gateway, G5, G6, SAM gov• Working knowledge of Powerschool Work Experience & SkillsBachelor's degree and two or more years of school administrative experience preferredA passion for the mission of the Charter School of Educational ExcellenceMust be bilingual in English and SpanishMust have strong organizational and communication skills, verbal, reading, and writing in English and SpanishAbility to work with parents, students, faculty, support staff, external government representatives, as well as school community groupsExtremely competent in computer programs such as Microsoft Office, Google Docs, Zoom and GmailPrioritizes work based on the Chief Executive Officer's needsKnowledge of school systems: PowerSchool and Pick a PatrolAbility to handle stressful situation with tact and composureAbility to handle large volumes of work and a variety of responsibilities associated with running of a busy office with efficiency an accuracyAbility to multitask in a fast-paced, supportive environment that nurtures student growthAbility to occasionally lift and/or move up to 25 poundsAbility to seat at a desk for several hours a dayAbility to frequent physical exertion in body movements such as reaching, bending and twistingCompensationA competitive compensation package including base salary and complete benefits is available. Applying & selection processAfter submitting your resume and cover letter, CSEE will review your documents. Candidates with a track record of success will be invited to an in person interview with the Chief Executive Officer of the school. An Equal Opportunity EmployerIt is the policy of Charter School of Educational Excellence to provide educational and employment opportunities without regard to race, color, religion, creed, national origin, alienage and citizen status, age, marital status, disability, prior record of arrest or conviction (except as provided by law), sexual orientation, gender (sex), and to maintain an environment free of discriminatory harassment, including sexual harassment, or retaliation as required by civil rights law

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