Legal Administrative Clerk

Chartwell Law, a rapidly growing civil litigation law firm, with more than 275 attorneys with offices from coast to coast, is currently recruiting motivated professionals with exceptional talent and promise to join our nationally ranked firm. With a culture built on collaboration and teamwork, we reward skill and initiative with new opportunities and dynamic challenges. Chartwell Law fosters a supportive and inclusive work environment that provides our attorneys and staff with the resources they need to succeed.

We offer a competitive compensation and benefits package that includes healthcare and retirement benefits, an engaging employee wellness program, mentoring program, and a charitable matching program. We are proud to provide a professional and welcoming firm community where everyone can openly contribute unique experiences and celebrate the differences that make us Chartwell Law. If you are ready to work at a firm that values your contributions and encourages your growth and success, submit your resume and cover letter today to be considered for this exciting opportunity!

Chartwell Law does not accept candidate submissions from outside agencies without prior approval and a signed agreement. In addition, we do not accept unsolicited candidates from outside agencies via our internal email system. If an outside agency fails to adhere to these procedures and/or the terms under a signed contract, Chartwell Law will not consider any submissions constituting a formal submission nor will any such submission bind Chartwell Law in any way. Outside agencies that would like to discuss a potential candidate and/or enter into an agreement with Chartwell Law, must first contact us at Recruiting@ChartwellLaw.com.


Chartwell Law is seeking a full-time Legal Administrative Clerk to work in our Deerfield Beach, FL office.




Responsibilities include:

• Ideal candidate must be highly organized, detail-oriented, and maintain confidentiality
• Works closely with attorneys, legal assistants and paralegals
• Processing all outgoing subpoenas through certified mail for both offices, recording all tracking information after processed into ATO.
• Responsible for all outgoing mail and FedExes for both offices.
• Saving all incoming records, billing and etc. in response to subpoenas into ATO, updating subpoena memos with all information received. “Document management”
• Scanning and forwarding all incoming mail for both offices.
• Monitor Subpoena Inboxes & Fax Inboxes and upload all records into ATO.
• Follow up with facilities regarding records, invoices, W-9s, radiology discs in response to subpoenas.
• Duplicating records and radiology discs to send to experts to obtain CME reports when needed.
• Assist with trial preparation and other projects when needed.
• Oversee incoming settlement checks and assist with sending to Plaintiff.
• Assist with phone coverage when needed.
• Order office supplies and keep office maintained.
• Communicate and arrange service with various vendors and building management when needed.
• Other administrative/clerical tasks as needed

Requirements

• Candidates must have a minimum of 2 years' administrative experience; legal experience a plus
• Candidates must be computer literate and proficient with Microsoft Office
• Familiarity with and prior use of document management systems a plus