Starts and Scheduling Clerk

Position Overview:
We are seeking a detail-oriented and organized Starts Coordinator to manage starts and change orders for various builders within our scheduling department. The ideal candidate will be responsible for pulling required paperwork/information from various builder websites and compiling it into comprehensive start packets for processing. They will also maintain logs, check purchase orders (POs), and ensure proper documentation is entered into our internal system. This position requires strong administrative skills, attention to detail, the ability to handle multiple tasks, and the flexibility to assist in other areas as needed.

Key Responsibilities:

• Pull starts and change orders from builder websites (excluding Supply Pro), and create start packets that include all necessary documentation (starts, POs, mini orders, plots, etc).
• Log all new starts into the Chaos system, assigning job numbers accordingly.
• Pull change orders from builder websites and attach existing job numbers.
• Review POs to confirm jobs have been entered into Chaos, and send them to accounting for processing.
• Process starts and change orders for Taylor Morrison from Hyphen Solutions.
• Process starts and change orders from various builders and websites as necessary.
• Provide support to other department areas as required.

Work Environment & Benefits:

• Office-based with a hybrid work schedule.
• Health, dental, and vision insurance offerings
• 401(k) plan with company match
• Paid time off and holidays
• Company-provided cell phone & service plan
• Opportunities for professional development and training
• Competitive salary based on experience and qualifications.

If you are a highly motivated and detail-oriented administrative professional looking for a rewarding opportunity in the HVAC industry, we encourage you to apply and join our team!

Qualifications & Requirements:

• Excellent attention to detail and organization.
• Ability to manage multiple tasks simultaneously.
• Proficiency with web-based systems and software.
• Efficient at thorough self-review of work prior to closing out tasks in order to minimize errors and reduce rework.
• Strong communication skills and ability to collaborate across departments.