Chase Oaks Church - Payroll Accountant

JOB SUMMARY:

Under general supervision of the Finance Director, the Payroll Accountant is responsible for processing payroll, conducting relevant tax research, and verifying tax reporting is completed by third party payroll vendor. Responsibilities also include assisting with general ledger accounting in compliance with accounting principles. This is a part-time, 25-hours-per-week role.

ESSENTIAL JOB RESPONSIBILITIES:

Payroll

• Collect and input payroll data in Paycom and input employee changes (new hires, changes in pay rates, employment status) for both Chase Oaks Church and Center for Church Renewal (CCR), in compliance with IRS guidelines, updating as required
• Maintain payroll system setup, making tax reporting changes for pastors as required by IRS guidelines. Includes GL Mapping 
• Research IRS tax code changes to ensure compliance (e.g. Covid earnings and credits)
• Process payroll semi-monthly and review payroll reports for accuracy
• Manage Wage Garnishment payments as required by government agencies
• Prepare manual checks, voids, and stop payments as necessary
• Fund payroll account and provide CCR data related to their Payroll
• Post payroll entries (G/L, 403b, HSA, fees)
• Reconcile Benefits accrual accounts monthly
• Process Love Fund assistance related to staff
• Assist HR Generalist and Finance Director with reports involving confidential salary data
• Input and verify new salary, housing, and benefit data each new compensation year
• Verify the processing W-2 and W-3 tax reports submitted by Paycom at year-end, maintaining compliance with IRS guidelines
• Respond to questionnaires submitted by various agencies regarding salary history (employee verifications)
• Update HSA online system with employee/employer changes and maintain semimonthly deposit process in HSA Bank system; process quarterly employer funding
• Verify the filing of quarterly Form 941 (Payroll taxes) by Paycom with the IRS
• Remain knowledgeable of uniqueness of pastoral pay
• Remain knowledgeable of event payment guidelines related to hours worked by staff

General Accounting and Deposits

• Reconcile clearing accounts among Chase Oaks General Fund, Campaign Fund, and Campuses, transferring funds among entities as required; reconcile inter-campus Short Term Payable Accounts
• Manage bank account balances to ensure adequate funds are available to cover AP and Payroll transactions (this is a shared responsibility with the Finance Director)
• Participate in annual financial audit, providing requested documentation and related explanations to the auditors
• Oversee the issuance of corporate credit cards (this is a shared responsibility with the Finance Director)
• Manage bank account balances weekly, including posting journal entries for funds transferred between bank accounts
• Reconcile and bill CCR monthly for charges incurred by Chase Oaks on their behalf
• Assist with annual budget process, providing reporting and input assistance as needed (this is a shared responsibility)
• Assist staff with financial report instructions and address accounting related questions (this is a shared responsibility)

JOB PROFILE:

SPECIFIC SKILLS / STRENGTHS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to process confidential information without divulging donor or church data
• Ability to work independently with minimal supervision
• Strong organizational skills and ability to multitask

• Work well with others on staff, with a mindfulness that financial role is a support to those in ministry
• Work diplomatically in representing the church with outside organizations and institutions
• Able to provide creative solutions for ever-changing ministry needs.  This may involve providing preliminary training for others in using tools like Excel

EXPERIENCE DESIRED

Three years of accounting experience required.

EDUCATION DESIRED

Minimum of college level accounting degree required.

SUPERVISORY RESPONSIBILITIES

This position will not have supervisory responsibilities.

LANGUAGE SKILLS

• Ability to speak effectively and understandably on the phone. The ability to effectively present information and respond to common inquiries regarding Chase Oaks ministries is also required.  High attention to customer service.

COMPUTER SKILLS

• Strong working knowledge of Microsoft Office, Outlook calendaring, and email
• Extensive knowledge of Excel
  Data entry skill & experience
• Familiarity with databases and accounting systems

REASONING DEMANDS

• Ability to apply common sense understanding to carry out instructions furnished in written, oral or schedule form. High attention to detail.

PHYSICAL DEMANDS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Lifting 5-10 pounds is an occasional but essential requirement. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit, talk or hear. The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms. The employee may be asked to bend and kneel.
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderate.

Qualifications for employment at Chase Oaks Church requires being a Christ-follower—whose work history and lifestyle shows a consistency to adhering to the scriptural principles of the Bible—and agreeing with the Purpose, Strategy, and DNA statements of Chase Oaks. We request that each staff member be “All – In” and be committed to the local body of Christ at Chase Oaks Church in the areas of worship, groups, service and giving.

CHASE OAKS CHURCH DNA

• Jesus Sets Our Tone.
• We're All In The Same Boat.
• We Are Here For Good.
• This Is Not Our Party.
• We Don't Go It Alone.
• We Are Not Set In Our Ways.
• We See Beauty In Diversity.
• Our Best Days Are Ahead Of Us.
• We Don't Sweat The Small Stuff.

CHASE OAKS CHURCH STAFF VALUES

• We cultivate because we believe in the good that is to come.

• We collaborate because we are better together.

• We celebrate because we can.

LEADERSHIP SKILLS

• Character - Being above reproach
• Self-Leadership - Practicing rhythms that allow personal flourishing
• Drive - Relentlessly pursuing excellence based on one's unique purpose, values, strengths, and passions
• Judgment - Demonstrating wisdom in action
• Influence - Impacting how other people think and act