What are the responsibilities and job description for the Program Specialist IV position at ChaseSource?
Position Summary:
We are seeking a highly organized and adaptable Program Specialist IV to support administrative operations and assist the Administration Manager in various high-level tasks and projects. This role requires a detail-oriented professional who thrives in a fast-paced environment, has strong interpersonal skills, and demonstrates the ability to handle sensitive matters with discretion and efficiency.
Key Responsibilities:
Assist the Administration Manager in preparing administrative reports, PowerPoint presentations, research projects, and special studies.
Handle escalated administrative matters and respond promptly and professionally to internal staff and external members.
Serve as backup to the Investment Scheduler, including managing scheduling needs and coordinating logistics for breakfast/lunch meetings.
Distribute incoming mail and newspapers, and prepare outgoing mail for FedEx and other delivery services.
Provide backup support to the Administrative Assistant, including greeting visitors and managing a busy, multi-line phone system.
Support various ongoing projects and assignments as directed by the Administration Manager.
Required Qualifications:
Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the ability to create and edit charts, prepare diligence memos, and design professional presentations.
Familiarity with Adobe Acrobat and Visio is preferred.
Proven experience working in administrative or program coordination roles involving cross-functional communication and project support.
Excellent written and verbal communication skills.
Strong attention to detail, time management, and organizational skills.
Ability to work independently, prioritize tasks, and maintain confidentiality.
Education & Experience:
Associate’s or Bachelor’s degree in Business Administration, Public Administration, or a related field preferred.
Minimum of 4 years of experience in administrative support or program coordination.
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