Office Administrative Clerk

Description

Who is Goodwill Industries of the Greater Chattanooga Area?

Since 1923, Goodwill Industries of the Greater Chattanooga Area helps people transform potential into opportunity!  With 17 store locations and a service territory of 23 counties in two states, our timeless social enterprise is a win, win, win for all.

• Individuals with barriers to employment get help securing meaningful jobs.
• Donors see a social return for their donations - helping people secure work and keeping unwanted items out of landfills.
• Shoppers get great prices on the goods they want, and in the process, give a hand up to people in their community.

How do we accomplish our mission?  We provide education and career services as well as on the job training to persons with barriers to employment such as multi-generational poverty, history of incarceration, limited education, and no work experience.

Why should you join Chattanooga Goodwill?

• Friendly work environment with co-workers who appreciate working with each other.
• Employee discount.
• 401K and Roth retirement plans with matching contribution after eligibility.
• Skills and development opportunities.
• For Full-time employees:
  • Dental and vision insurance - Company Paid for employee.
  • Basic life insurance – 1.5 times salary, Company Paid for employee.
  • Primary Care through TextCare- Company Paid for household.
  • Voluntary Benefits such as Term life Insurance, Disability Insurances, and ID Theft
  • Medical Insurance and Health Savings Account
  • Generous Paid Time Off (PTO) program; Potential of up to three weeks during the first year

What will an Office Administrative Clerk do?

The Office Administrative Clerk is a versatile support role responsible for maintaining central supply operations, providing administrative and front desk support, and performing light custodial duties. This position ensures the smooth functioning of the Opportunity Campus by preparing supplies for multiple departments, covering the front desk reception area when the receptionist is unavailable, setting up and maintaining conference and training rooms, monitoring shipping, and receiving, and offering general administrative support. The Office Admin Clerk is essential in maintaining a clean and organized environment and serves as the main backup to the front desk receptionist, central supply management, and supports the Director of Office Administration.

Job Functions

• Through words and actions support Chattanooga Goodwill’s Mission, Vision, and Values; furthermore, actions and decisions will align with organizational guiding principles.
• Maintain agency, employee, and participants confidentiality. Violation of confidentiality may be cause for termination.
• Front Desk Reception Coverage: Serve as the primary backup for the front desk receptionist, handling incoming calls, greeting visitors, and providing information about services and programs.
  • Maintain a positive and friendly attitude with all staff, visitors, and vendors.
  • Manage the reception area, ensuring a welcoming and organized environment.
• Central Supply Support: Prepare and distribute supplies for multiple departments within Goodwill Industries of the Greater Chattanooga Area.
  • Maintain an accurate inventory of supplies, ensuring all departments have the necessary resources.
  • Reorder supplies as needed and specified.
• Conference and Training Room Set-Up: Assist in setting up conference and training rooms, including arranging furniture, setting up equipment, and ensuring cleanliness before and after meetings.
  • Coordinate with various departments to ensure proper room configurations and materials are available.
• Shipping and Receiving: Monitor shipping and receiving activities at the Opportunity Campus, including tracking incoming and outgoing packages.
  • Ensure packages are delivered to the appropriate department or individual in a timely manner.
• General Administrative Support: Provide general administrative support, such as photocopying, filing, data entry, and maintaining office equipment.
  • Assist the Director of Office Administration with special projects and tasks as needed.
• Light Custodial Duties: Perform light cleaning duties, including tidying up common areas, emptying trash, and maintaining the cleanliness of breakrooms.
  • Replenish breakroom supplies, such as coffee, snacks, and paper products, ensuring a clean and well-stocked environment.
  • Regular attendance is an essential function. Maintain proper attendance and punctuality to ensure the department is operated efficiently and cost-effectively.
• Other duties as assigned.

Key Knowledge and Experience

• High School diploma or equivalent preferred.
• Excellent computer skills including Excel, Word, Outlook.
• Problem-solving aptitude and proactive approach to challenges.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills, with the ability to interact effectively with staff, visitors, and vendors.
• Ability to manage multiple responsibilities and prioritize tasks in a dynamic environment.
• Basic knowledge of office equipment (copiers, printers, etc.).
• Ability to lift and move supplies and equipment up to 30 pounds.
• Driver license for 3 years.
• Valid Driver’s License and Car Insurance Verification, required.
• Must pass MVR check and maintain a good driving record.

 Direct Reports

• No

Performance Measurement

• Timely filling of supply orders to ensure that all locations and departments’ needs are met.
• Consistent professional customer service oriented front desk demeanor.
• Successfully completing job functions.

How do we do this?

• We value and respect the inherent dignity and worth of people.
• We value truth, set high standards, and keep our promises.
• Continuous Improvement.
• Teamwork.
• We respect open and honest communication.
• We value a culture of innovation, learning, and development through social enterprise.
• We honor the resources entrusted to us with responsibility and care.

We invite you to apply to become a part of our friendly, hardworking, and caring group of dedicated employees.

• We are an equal opportunity employer, and all qualified applicants and internal transfers will receive consideration without regard to race (including hairstyle/texture), color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law.

Qualifications

Salary : $15