What are the responsibilities and job description for the Administrative Assistant (Chautauqua School of Music)/Seasonal Employment Job at position at Chautauqua Institution?

Administrative Assistant (Chautauqua School of Music) / Seasonal Employment

Job Category : Administrative

Requisition Number : ADMIN003856

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Posted : December 20, 2024
Full-Time
Rate : $15.50 USD per hour

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The Chautauqua School of Music provides students from across the world the opportunity of studying with world-renowned teachers. Whether it is faculty, administrative or residence hall staff, our employees provide caring and nurturing support toward the growth of the students. The school is part of the Performing and Visual Arts department, whose mission is to expand the lives of our audience (and employees) within and beyond the Institution’s gates through the power of the performing and visual arts.

About Your Compensation

Compensation for this position starts at $15.50 / Hour and, with demonstrated experience and qualifications, candidates may earn up to $16.50 / Hour.

About Your Work Day

Assist and coordinate with Manager and Operations Manager as needed especially in Arts Vision.

Serve as the first point of contact for students / faculty in the School of Music office.

Manage voicemails from the public and respond to calls promptly.

Organize and manage student groups and coaches for both chamber music phases.

Obtain the weekly program notes for the MSFO concerts and proof for official digital program.

Make a daily mail run to the post office and Colonnade.

Run errands for and transport guest faculty as needed on the School of Music Golf Cart.

Computer proficiency is required (Microsoft Office) and ability to learn our organization's scheduling system (Arts Vision).

Attention to detail and ability to work as part of a team.

Work with Arts Marketing Specialist and Social Media and Content Manager to maintain social pages (assist with scheduling Instagram Takeovers, work in CANVA to design content and prep social calendars).

About Your Schedule

Chautauqua Institution and Chautauqua Hotel Company offer flexible schedules, full and part-time, for seasonal employment during summer operations starting annually each June and concluding in August. Seasonal employment may be available earlier (pre-season) and beyond season (post-season) based on business needs and candidate availability. Schedules typically include evenings, weekends, and / or holidays as a requirement.

While you will confirm your final schedule with management at the time of an interview and offer of employment, you should generally anticipate the following schedule options for this position :

Will be scheduled to work an average of 37.5-hours / week. Scheduled hours will include evenings, weekends, and holidays based on business needs.

About Living on the Grounds

Chautauqua Institution may provide limited housing options on our grounds or assist you with locating nearby housing arrangements for select opportunities based on business needs. Housing is not an option for many positions and may be of a cost to you. Candidates should assume there are no employer-provided or employer-assisted housing options available for this position unless it is otherwise stated.

About Chautauqua Institution

Chautauqua Institution is a not-for-profit global convener of dialogue on the most significant issues of the day through engagement across four pillars of the arts, education, religion, and recreation. The Chautauqua community is located on the shores of Chautauqua Lake in southwestern New York State and comes alive each summer with a unique mix of visual and performing arts, lectures, interfaith worship / programs, and recreational activities. Chautauqua Institution owns and operates Chautauqua Hotel Company, a comprehensive hotel, food & beverage, conferencing, and events organization.

Our Commitment to IDEA

Chautauqua Institution values Inclusion, Diversity, Equity, and Accessibility (IDEA) as a priority in our strategic plan. One of our five core values is “The dignity and contributions of all people.” We are committed to creating conditions where everyone can engage as complete and valued participants in the Chautauqua experience. The Institution is an equal opportunity employer committed to equitable and inclusive hiring practices. Applicants and employees will not be discriminated against based on any status protected under federal, state, or local law. We especially welcome applications from those who can demonstrate experience, engagement, and professional expertise in IDEA.

Minimum Requirements

18 years or older with experience working in an office setting.

1-3 years of experience preferred.

Background in music or arts administration preferred.

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Salary : $16 - $17

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