What are the responsibilities and job description for the Payroll Specialist position at CHC of Snohomish County?
Community Health Center of Snohomish County offers competitive wages and a comprehensive benefits package designed to address health, time off, retirement and career-advancement needs. Benefits available include health insurance (medical/dental/vision), up to 120 hours of vacation time pro-rated by FTE every 12 months, paid sick leave, 10-paid holidays, 403(b) Safe Harbor retirement plan with employer match, disability and life insurance, and more! We also offer $0.75/hour for those who test proficiently in a second language.
Job Summary
The Payroll Specialist provides primary support to the Accounting department by ensuring payroll is performed timely and accurately. This position communicates with management regarding clarification of any questionable payroll related items, coordinates payroll and benefit activities with the Human Resources department and may be assigned other related accounting support as needed.
Knowledge, Skills and Abilities
- Reads, speaks, understands and writes proficiently in English.
- Works independently and is self-directed.
- Works effectively in a team environment.
- Organizes, prioritizes, and coordinates multiple activities and tasks.
- Works with initiative, energy and effectiveness in a fast-paced environment.
- Produces work in high quantity and quality.
- Problem-solves with creativity and ingenuity.
- Proficiency in the use of Microsoft Office applications; Word, Excel and Outlook.
Education
- High school graduate or equivalent.
- Associate’s degree with an emphasis in Accounting or in lieu of degree, a combination of equivalent education and work experience.
Preferred:
- Bachelor’s degree in Accounting.
Experience
- Customer service related experience working with the general public (1 year).
- General accounting and payroll experience (2 years).
- Automated payroll systems experience (1 year).
Credentials
Preferred:
- Certified Payroll Professional (CPP) certification through the American Payroll Association (APA).
Job Specific Functions/Performance:
- Prepares and submit payroll accurately and in a timely manner.
- Ensures compliance with applicable state and federal laws/regulations.
- Develops and document payroll processes and reporting tools based on best practices.
- Addresses inquiries from internal and external clients, escalating or directing to proper resources where necessary.
- Completes payroll reporting requests (budget input, overtime monitoring, commission, management, state and federal compliance, etc.) in an accurate and timely manner.
- Provides audit support related to payroll records and provide assistance for all other audits such as bank, and governmental agency audits.
- Responsible for assisting in the 403(b) plan administration such as audit assistance, financial statement preparation, monthly reconciliations, etc.
- Reconciles all payroll and benefit related general ledger accounts, which includes uploading the bi-weekly payroll journal entries into the HRMS system.
- Uploads and reconciles HSA, FSA and 403(b) data.
- Prepares payroll tax reports, including 941, L&I, SUI, WA PFML, WA CARES, BLS Multi worksite & Labor Statistics.
- Works with vendors, HR & IT to resolve system and reporting issues, as well as testing updates.
- Communications with agencies to resolve tax related issues and enquiries.
- Other duties may be assigned.
- Adheres to attendance standards in order to perform the job functions for daily operations and/or continuity of patient care.
CHC is an Equal Employment Opportunity/Affirmative Action Employer (EEO/AA)/At-will employer.
