Registrar, School (Cheatham)

QUALIFICATIONS:

Prefer high school diploma or general education degree (GED). Three years related experience.

REPORTS TO:

Principal

JOB GOAL:

Compiles attendance records for school district by performing the following duties.

PERFORMANCE RESPONSIBILITIES:

1. Greets visitors to school, determines nature of business, and directs visitors to destination.
2. Obtains and totals school attendance figures daily.
3. Communicates regularly with various internal and external publics to develop and maintain a positive school/community relationship.
4. Collates data and prepares standard state reports for upload.
5. Computes daily attendance figures and forwards to school cafeteria and district office.
6. Answers inquiries from parents and school officials.
7. Prepares special reports, requested by state or district education officials.
8. Investigates student absence and documents information relating to absences.
9. Maintains student database.
10. Provides backup for school secretary and school nurse as needed.
11. Inputs new student information, schedules, makes schedule changes.
12. Requests records from previous school for new students.
13. Assists with master schedule.
14. Updates parent information.
15. Manages enrollment and withdrawal of students throughout the school year.
16. Maintains accurate permanent student records and test scores.
17. Other job duties as assigned.

COMPETENCIES:

1. Perform basic math, including calculations using fractions, percents, and/or ratios.
2. Read a variety of manuals; writes documents following prescribed formats, and/or present information to others. Pass a literacy test identified by the district.
3. Understand complex, multi-step written and oral instructions.
4. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles; and office equipment/software.
5. Problem Solving - Identifies and resolves problems in a timely manner.
6. Customer Service - Manages difficult or emotional situations; Responds promptly to student, staff, and public needs.
7. Interpersonal Skills - Maintains confidentiality; Creates and maintains a positive and conducive work environment.
8. Oral Communication - Responds well to questions.
9. Written Communication - Edits work for spelling and grammar.
10. Diversity - Shows respect and sensitivity for cultural differences.
11. Ethics - Treats people with respect.
12. Organizational Support - Follows policies and procedures.
13. Professionalism - Approaches others in a tactful and positive manner.
14. Safety and Security - Uses equipment and materials properly. 

LANGUAGE SKILLS:

1. Ability to read and comprehend instructions, correspondence, and memos.
2. Ability to write correspondence.
3. Ability to work with a variety of people and maintain confidentiality of information.

TECHNOLOGY SKILLS:

1. To perform this job successfully, an individual should have knowledge of Internet and district software, and Microsoft office (Word, Excel, Publisher, PowerPoint, and other appropriate technology software).
2. The ability to type 40 wpm.
3. Knowledge of appropriate business machines and telephones.
4. Monitor special system(s), not limited to, including security and fire alarm systems.

PHYSICAL DEMANDS:

1. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
2. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
3. The employee must occasionally lift and/or move up to 25 pounds. In addition, some carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity.
4. The usual and customary methods of performing the job's functions require the following physical demands: requires sitting, walking, and standing.
5. Specific vision abilities required by this job include close vision and distance vision.

TERMS OF EMPLOYMENT:

1. Twelve-month, employee pay and benefits in accordance with Board policy.
2. FLSA: Non-Exempt
3. Full Time Employee Benefits: in accordance with Board policy.

EVALUATION: 

1. Performance to be evaluated in accordance with the Board policy on evaluation of support personnel.

Salary : $17