Accounts Payable Specialist

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Job Description

Overall Responsibility:
The Accounts Payable Specialist maintains and reconciles accounts payable ledger to validate charges and ensure accurate and timely payments. They will analyze accounts payable transactions to ensure compliance with internal controls and accounting policies. An Accounts Payable Specialist analyzes and reports buying patterns, performance indicators, and financial metrics and relays conclusions to management. Utilizes AP data to identify trends, inefficiencies, and opportunities for improvements or cost savings. In addition, they collaborate with adjacent departments to streamline processes and recommends improvements to accounts payable policies and procedures. 

Key Areas of Responsibility:
•    Ensures timely and accurate process of AP for payment including credit memos, debit memos and keeping AP aging current and accurate 
•    Setup and maintain vendor records
•    Initiate payment runs as approved by management
•    Monthly reconciliations of AP
•    Maintain accurate vendor records involving vendor reconciliations 
•    Cross Train with AR to support department 
•    Assist with special projects assigned by management.
•    Prepare 1099’s 
•    Vendor statement reconciliations
•    Responsible for GL account reconciliations (AP, AR)
•    Assist in booking PPD amortization entries 

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
•    AA or BA/BS in Accounting, 2 years in accounting
•    Understanding of bank reconciliations, Accounts Payable process
•    Ability to handle multiple priorities effectively 
•    Strong understanding of generally accepted accounting principles including 3-way matching
•    Proficient in the use of Excel and various ERP systems 
•    Detail oriented and ability to work and interpret figures and other financial information. 
•    Bilingual English/Spanish is a plus.

Language Skills:
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the senior leadership team.
Mathematical Skills:
Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plain and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations
Reasoning Skills:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. The ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills:
To perform this job successfully, an individual should have advanced knowledge of Excel and general knowledge of Word, PowerPoint, Accounting and Financial Management software.

Physical and Environmental Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.  
While performing the duties of this job, the employee is required to occasionally alternate between sitting and standing positions. The employee frequently is required to reach with hands and arms, use hands and fingers to handle controls, computer and mouse; talk and hear. The employee is occasionally required to walk, stand, stoop, and lift as required to file documents or store materials throughout the workday. Specific vision abilities required by this job include close vision and the ability to adjust focus. Proper lifting techniques required. May include lifting to 25 pounds for files, computer printouts on occasion.

La Fiesta is an Equal Employment Opportunity Employer and gives all applicants for employment equal consideration regardless of race, color, sex, religion, national origin, arrest record, ancestry, age, physical or mental disability, sexual orientation, transgender status, genetic information, marital status, citizenship status, veteran status, pregnancy, or any other status protected by federal, state, or local law. Upon request and consistent with applicable laws, La Fiesta will provide reasonable accommodation to individuals with disabilities who need accommodation to fully participate in the application process.?