Child Support Administrative Specialist

MUST APPLY ONLINE THROUGH OUR WEBSITE: HTTPS://WWW.CO.CHELAN.WA.US/HUMAN-RESOURCES/JOBS

Job Location

County of Chelan Prosecuting Attorney 401 Washington Street, 5th Floor Wenatchee, WA 98801

Description

Salary: PW10 Steps 2-4 $4,593.61 - $5,020.86 DOE Longevity Steps 5-8 $5,250.64- $6,011.24

The position includes a state retirement system, with a deferred comp program available. Health insurance package includes Medical, Dental, and county contributions to a personal health savings account. Includes up to 11 paid holidays and additional floating holidays per collective bargaining agreement. Along with monthly accrued vacation and sick leave.

NATURE OF WORK

This classification assists the prosecutor with a variety of legal technical activities and performs administrative and clerical work for child support enforcement cases on behalf of Chelan County and Douglas County in the Child Support Division of the Chelan County Prosecuting Attorney’s Office.

DUTIES AND RESPONSIBILITIES

The following are examples of duties and responsibilities that illustrate the general range of tasks required of this position, but are not intended to serve as a comprehensive list or to define the limits of required duties. Other essential duties may be assigned consistent with the general scope of the position.

• Prepares legal papers and correspondence of legal nature such as summonses, petitions, complaints, motions, subpoenas, show cause orders, stipulations, Uniform Interstate Family Support Act, registration of foreign support orders, from draft or dictated text. Manages office computer system and forms, and generates office case reports.
• Performs intake and locate interviews for paternity and enforcement cases. Schedules and tracks genetic testing of involved parties.
• Performs intake of electronic referrals from the Washington State Division of Child Support.
• Files original legal documents with the court. Ensures proper indexing and filing of correspondence and legal documents in office records system. Arranges for service of legal documents on involved parties.
• Manages, schedules and coordinates the court calendars in Chelan County and Douglas County for PACSD cases.
• Locate involved parties and their employment and/or property records when needed.
• Responsible for monitoring the flow of the case, scheduling court hearings, and initiating other appropriate legal actions as directed by the prosecutor in a timely manner and in accordance with any applicable federal timelines and special needs depending on the status and nature of the case.
• Performs a wide range of other general office clerical or secretarial tasks including: answering phones and providing information to callers, taking messages, greeting visitors, scheduling appointments, handling upset and difficult people, performing debt calculations for child support records, composing and typing routine correspondence, copying, faxing, scanning, filing, reading and routing incoming mail, processing outgoing mail, and inventorying and ordering office supplies when needed.
• Uses a variety of computer software applications, including:
• Microsoft Word and Outlook
• Adobe Acrobat
• Eden Systems payroll and accounting software
• Judicial Access Browsing System (JABS)
• OnBase (courts electronic document management system)
• Other applications and websites as needed
• Assists prosecutor in preparation of the yearly state and county budgets. Prepares and submits office payroll and expenditure vouchers through use of County’s Eden accounting software program. Prepares and submits appropriate paperwork to the State for reimbursement of office expenditures.
• Attends and participates in Washington Association of Prosecuting Attorneys (WAPA) and other State trainings and seminars to elevate skills and stay up-to-date with applicable changes in child support law and procedures.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

QUALIFICATIONS

This position may require any combination of the following knowledge, skills and abilities.

_ Minimum Requirements_

• Must be 21 years of age and have a high school diploma or general education degree (GED) and at least five (5) years professional office or legal secretarial experience. Related education beyond high school or other work experience and training may be substituted for experience requirements.
• Must successfully pass a State background check investigation and be fingerprinted.
• Must be a United States citizen.
• Must have a valid Washington State driver’s license.
• Computer keyboard proficiency.
• English language proficiency, both oral and written.

Knowledge, Skills, and Abilities

• Must be able to follow instructions, prioritize work, and accurately complete multiple tasks in a busy office environment with frequent deadline pressures.
• Must be reliable and punctual in reporting for scheduled work. Daily attendance is an essential function of the job.
• Must be able to work unsupervised, stay on task, and complete assigned caseload work in timely manner.
• Must use logic, common sense, and pay attention to detail.
• Essential to exercise discretion over sensitive and confidential information and materials handled and processed relating to cases and department’s business.
• Excellent organizational and interpersonal competence in protocols of contacts with judges, attorneys, law enforcement, and the general public.
• A proven ability to establish and maintain effective working relationships with co-workers and other county staff. Must be courteous, polite, a team player, and strive to set a positive example.
• Excellent grammar, spelling, and keyboarding skills.
• Effectively use and operate standard office equipment, computers, software programs, and databases.
• Ability to learn and use new software programs as necessary.
• Ability to read and comprehend legal documents, terms, correspondence, and memos.
• Communicate effectively and clearly both verbally and in writing.
• Ability to effectively present information in one-on-one situations to the public and other employees of the organization.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to:

• Talk, hear, and see.
• Tolerate prolonged computer-related exposure.
• Ability to sit/stand at a workstation for long periods of time.
• Walk, stoop, kneel, and crouch.
• Use hands and fingers to handle, feel, and grasp.
• Reach upward and/or outward using arms and hands.
• Occasionally lift and/or move up to 30 pounds.

WORKING CONDITIONS

• Work is performed in an office setting with frequent interruptions and the need to deal with a widely diverse population.
• Noise level is usually moderate.
• May be exposed to individuals exhibiting antisocial behavior.
• May require travel for training purposes.
• Need to observe and abide by all county and departmental policies, goals, and objectives.

Job Type: Full-time

Pay: $4,593.61 - $6,011.24 per month

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan

Schedule:

• Monday to Friday

Ability to Relocate:

• Wenatchee, WA 98801: Relocate before starting work (Required)

Work Location: In person

Salary : $4,594 - $5,021