Support Specialist - Engineering

LIVE, WORK AND PLAY!

Chelan County PUD is located in central Washington State at the confluence of the Columbia and Wenatchee Rivers. As a public power leader, we embrace the challenges and opportunities of our dynamic operations.

Powered by the Columbia River, we generate hydropower while prioritizing environmental stewardship. Each year, we invest millions of dollars and countless hours to protect fish, wildlife, and plant ecosystems. Our efforts also include creating 14 parks, welcoming over 3 million visitors annually.

Wenatchee, home to Chelan PUD, is a recreational paradise, recognized by Forbes as a top place to retire. The Wenatchee Valley offers scenic beauty, a thriving economy, and a high quality of life with over 200 days of sunshine each year. Here, small-town charm meets big-city amenities, with abundant outdoor activities like water sports, hiking, biking, skiing, and golfing. The region is also known for its excellent wines.
Consider Chelan PUD for your next career move and join a welcoming community with an exceptional lifestyle.

APPLICATION MATERIALS

Applicants are required to submit a combined cover letter and resume in one PDF document. Your cover letter must summarize your interest, education and experience relative to this position. Incomplete materials will not be considered.

To expedite the application process, combine your cover letter and resume into one PDF document before applying and upload electronically when requested in the online application process.

This position is OPEN UNTIL FILLED and applicants are encouraged to apply immediately. The first review date for application materials is scheduled for April 16, 2025.

Interested parties are also invited to contact Human Resources at joblist@chelanpud.org to discuss the position.

CONTRACT RATE

The starting wage for this position is $25.89 per hour. After six months, the hourly rate increases to $27.30 per hour. With tenure in this role an employee may earn up to a maximum of $33.61 per hour.

Introductory Period: New employees holding regular positions must complete an introductory period of twelve months.

BENEFITS EPOA

In addition to competitive wages Chelan PUD employees also enjoy outstanding benefits which include zero cost employer funded medical, dental, and vision healthcare benefits, access to the employee assistance program, a VEBA health reimbursement account, and long-term care.

Washington state retirement PERS participation and optional 457 plan participation with an employer matching 401(a) plan.

Leave, life & disability benefits including paid leave starting at 21 days per calendar year up to 35 with tenure, 11 paid holidays per calendar year, paid jury duty, short-term disability & long-term disability, and basic life, AD&D, and optional voluntary life.

The work life benefits include optional flexible spending accounts for healthcare and dependent care, educational assistance, various rewards and recognition programs and position specific stipends.

For more explanation of the district benefits please visit our benefits website www.mychelanpudbenefits.org.

JOB POSTING

Overview
Provide administrative support to the Project Delivery department. Conduct project support activities including: assisting with bid and contract development; coordinating contractor access and badging; facilitating project procurements through purchase requisitions, purchase orders, and invoice processing; managing project documentation such as bids, submittals, and records; monitoring, tracking, and reporting on project expenses; and maintaining inventory of project office supplies. This role is pivotal in sustaining working relationships with both internal and external customers by delivering information efficiently, professionally, and promptly. It serves as the initial point of contact for customer service within Project Delivery.

Responsibilities

• Process invoices and year-end accruals. Monitor, track, and report on project expenses. Prepare purchase requisitions and purchase orders. Conduct miscellaneous purchasing and assist with the preparation of expense reports and reconciliations.
• Assist with the development of project documents, including bid packages, contracts, and specifications. Manage the receipt and processing of contractor submittals, requests, and correspondence. Compile and disseminate meeting minutes and reports.
• Maintain and archive project records (electronically and physically), which includes document filing, scanning, and indexing.
• Respond to inquiries, explain procedures, or escalate more complex calls to senior staff. Coordinate Contractor access, badging, and safety orientation.
• Order and distribute office supplies, ensure printers are stocked with paper and ink, monitor the operation of office equipment and arrange for repairs, and maintain the small asset inventory.
• Provide assistance to Project Delivery Support Specialists at other locations (RR, RI, HQ) in times of absence or high workload.
• Maintain regular and predictable attendance: Perform related duties and responsibilities as required. Comply with District policies. Complete all required training. Maintain a working knowledge and comply with District safety procedures and specific safety requirements of this position, and those in accordance with applicable provisions of the Revised Code of Washington (RCW) and Washington Administrative Code (WAC).
• As an essential function, drive a motorized vehicle while conducting business on behalf of the District.

Reports To
Manager - Project Support

Overtime exemption
Non-Exempt

Qualifications
Experience

• 2 years administrative support experience. Experience in supporting engineering and project management teams is preferred.

Licenses and Certifications

• Valid Driver's License at hire and WA Driver's License within 30 days of hire required.

Skills and Abilities
A fully skilled incumbent will have the following knowledge skills & abilities:

• Requires strong customer service and verbal skills in communicating effectively and professionally with others.
• Strong organizational skills and the ability to prioritize multiple tasks.
• Ability to work with accuracy and attention to detail while managing frequent interruptions.
• Ability to work collaboratively and provide quality service.
• Must be self-motivated and have the ability to work well in a team environment and/or under minimal supervision.
• Proficiency in Microsoft software applications is required as evident by clerical aptitude testing (Word and Excel at 50%)
• To perform this job successfully, an individual is required to have knowledge of Microsoft Outlook; Microsoft Excel; Microsoft Word; Microsoft PowerPoint; FileNet; Project Collaboration software; PC hardware; and general office equipment including computers, printers, fax, copiers, phones, etc. Requires knowledge or ability to learn and become proficient in industry related software such as PeopleSoft Financials, Maximo Work Order Processing, Procore, SharePoint, BlueBeam, and Primavera.
• Must be proficient in reading, writing and speaking English.

Physical Demands

• Sitting Regularly 67-100%
• Standing Frequent 34-66%
• Walking Occasional 11-33%
• Stooping/Bending Occasional 11-33%
• Reach Waist to Shoulder Occasional 11-33%
• Wrist/hand/fingers manipulation (keyboarding, mousing, etc.) Regularly 67-100%
• Repetitive Motions Frequent 34-66%
• Talking Frequent 34-66%
• Visual - Far Acuity Occasional 11-33%
• Visual - Depth Perception Occasional 11-33%

Working Conditions

• Noise Intensity Level: - Moderate

District Values

• Safety - Protect public and employee health and safety
• Stewardship - Acting on behalf of customer-owners, protecting public resources entrusted to us
• Trustworthy - Competence, integrity, respect
• Operational Excellence - High-quality innovative work execution

Equal Opportunity/ADA

Chelan PUD is an Equal Employment Opportunity employer (EOE Minorities/Females/Protected Veterans/Disabled). We value diversity at all levels of the organization. All qualified applicants will receive consideration for employment without regard to any protected classifications as defined by law.

EEO Law Posters can be found on the main Careers (chelanpud.org) page in English and Spanish.

The job functions and physical requirements described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

LICENSE REQUIREMENTS

A valid driver's license is required for this position (verified upon hire). A valid Washington State driver's license is required within 30 days of employment.

DISCLAIMER

The statements contained herein reflect general details as necessary to describe the principal functions for this job, the level of knowledge and skill typically required, and the scope of responsibility. This should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.

EEO

Chelan PUD is an Equal Employment Opportunity employer.

We value diversity at all levels of the organization. All qualified applicants will receive consideration for employment without regard to any protected classifications as defined by law.

EEO Law Posters can be found on the main Careers page in English and Spanish.

Chelan PUD will not be offering any work visa sponsorship for this role.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-I.35(c)

Job Type: Full-time

Pay: From $25.89 per hour

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Compensation Package:

• Hourly pay

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Wenatchee, WA 98801 (Preferred)

Ability to Relocate:

• Wenatchee, WA 98801: Relocate before starting work (Preferred)

Work Location: In person

Salary : $26 - $34