What are the responsibilities and job description for the Unit Secretary position at Chelsea Jewish Lifecare?

Job Description

Unit Secretary | Brudnick Center for Living

The Brudnick Center for Living, nestled on our beautiful campus in Peabody MA, is part of Chelsea Jewish Lifecarea non-profit, mission driven organization which has been providing innovative care to the elderly and disabled in Massachusetts for over 100 years! The Brudnick Center For Living is a CMS rated 5-star nursing facility offering short-term rehabilitation, traditional long term care, and memory care with an outstanding team of professionals who go above-and-beyond each day in the care of our residents. The Brudnick Center for Living, located on Lynnfield Street in Peabody, MA is part of Chelsea Jewish Lifecarea non-profit, mission driven organization which has been providing innovative care to the elderly and disabled in Massachusetts for over 100 years!

Position Summary :

Under the leadership of the Director of Nursing and the Executive Director, the Unit Secretary provides personal administrative support to management of the floor through conducting and organizing administrative duties and activities including receiving and handling information for the unit. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Benefits :

Rewarding job within an outstanding and recognized organization
Great working environment in our recently renovated, modern facility located in Peabody MA
Health, Dental and Vision Insurance
Company-funded Life Insurance Policy
Voluntary STD, LTD, Accident, Critical Illness Insurance
Pet Insurance
403(b) Retirement Savings
Flexible Spending Account
Paid time off, vacation and sick time
Paid Birthday with Pay
Tuition reimbursement
Inclusive company culture
Free Parking
Easy access from 128 / 95, Rte 1 to Lynnfield St.
And more!

Primary Responsibilities :

Organize and coordinate the unit / floor

Take, type and distribute assignments

Implement and maintain office supplies stocked

Arrange and confirm appointments for residents / patients

Handle incoming phone calls, mail and other material

Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.

Arrange transportation for residents / patients

Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.

Locate and attach appropriate files to incoming correspondence requiring replies.

Make copies of correspondence and other printed material.

Set up and maintain paper and electronic filing systems for records, correspondence, and other material.

Conduct searches to find needed information, using such sources as the Internet.

Establish work procedures and schedules, and keep track of the daily work of clerical staff.

Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.

Qualifications :

HS Diploma / GED required' Associate's degree preferred

2 years administrative experience or medical assistant

Experience in a long-term care facility or related field a plus

Excellent customer service and organizational skills; Ability to multi-task

Ability to adjust to new or changing situations and stresses

Possesses a high degree of initiative and resourcefulness

Possesses strong interpersonal skills and excellent communication skills

Ability to stand, sit, and walk for prolonged periods of time on a frequent basis

Ability to bend and squat for prolonged periods of time on an infrequent basis

Ability to push / pull objects and lift / carry up to 20 lbs. on a frequent basis and up to 50 lbs. or more with assistance on an infrequent basis.

Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies / personnel and the general public.

Hours : Full-time, part-time

Apply today and become part of our Chelsea Jewish Lifecare team at the Brudnick Center for Living!

Chelsea Jewish Lifecare is an equal opportunity employer, veterans & disability. All qualified individuals will be considered for employment without regard to race, color, religion, gender, sexual orientation, sexual identity or expression, genetics, national origin, age, disability, pregnancy, political affiliation, veteran status or any other status that is protected by local, state or federal law.

Chelsea Jewish Lifecare conducts extensive background checks and professional references for all potential employees. If selected for hire, you must be able to provide a recent physical and required immunizations including fully-vaccinated status for Covid-19.

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