Property Management Coordinator

Job Overview
In search of an Operations Coordinator for a commercial real estate firm located in Marin County. This position requires a proactive individual who can manage various tasks at once. The ideal candidate will be detail-oriented, possess strong time management skills, and demonstrate proficiency in various computer applications, such as Excel.

Responsibilities

• Assist asset manager and property manager with all aspects of job
• Coordinate inspections for construction projects
• Work with PR firm to help launch marketing campaigns for shopping centers
• Make cold calls to prospective tenants
• Conduct on-site inspections and coordination with on-site maintenance crews
• Meet with prospective tenants to show them spaces
• Send out DocuSigns to new tenants to sign leases
• Coordinate maintenance work with different vendors
• Inspect all work before paying a vendor
• Answer our office phone
• Write letters / notices to tenants when applicable
• Track all signed deals to make sure both landlord and tenant are abiding by the lease terms and deadlines
• Keep the office organised (stationary & snacks)
• Create inventory lists for each tenant which reflects all furniture owner by landlord
• Create inventory lists or on-site maintenance crew so we are able to track usage of material and spending
• Coordinate daily operations to ensure efficiency and effectiveness across departments.
• Assist with scheduling appointments and managing calendars for team members.
• Support the team with proofreading documents to ensure accuracy and professionalism.
• Maintain organized electronic and physical filing systems for easy access to information.
• Collaborate with other departments to streamline processes and improve operational workflows.
• Act as a liaison between tenants and internal teams to facilitate communication and project updates.
• Take "action plan" notes during team meetings and circulate memo

Experience

• Previous experience in administrative roles is preferred
• Familiarity with clerical tasks such as data entry, scheduling, and document management is essential.
• Strong computer literacy with proficiency in Microsoft Office or similar software applications.
• Excellent time management skills with the ability to prioritize tasks effectively.
• Attention to detail is critical for proofreading and maintaining accurate records.
• A background as a personal assistant may be beneficial for managing multiple responsibilities efficiently.

We are looking for an individual who thrives in a dynamic environment and is eager to contribute to our team's success as an Operations Coordinator. If you are organized, motivated, and ready to take on new challenges, we encourage you to apply!

Job Types: Full-time, Part-time

Pay: $30.00 - $36.00 per hour

Expected hours: No less than 25 per week

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Work Location: In person

Salary : $30 - $36