What are the responsibilities and job description for the Billing Specialist (Temp) position at Chelsea Search Group?

Billing Specialist (Temp)

A top-rated law firm is seeking a team oriented billing specialist who has some analytical abilities. A typical day in this position will involve overseeing the administrative needs of a group of assigned billing attorneys, including monthly bill preparation according to a variety of attorney-specific and client-specific guidelines. Bonus points for having experience working with billing systems!

Daily tasks and responsibilities

Monthly bill preparation, including preparation and distribution of pre-bills, editing and preparation of final bills, posting, and managing the bill cycle from beginning through completion of all assigned attorney billing.
Ongoing monitoring of matters for each attorney that are not getting billed on a monthly schedule.
Preparation of bills in a Legal Electronic Data Exchange Standard format for transmission through various electronic billing sites for select clients, and monitoring for status and troubleshooting of same.
Direct contact with attorneys, secretaries, etc. as required preparing bills and answering all other administrative requests, requiring excellent written and oral communication skills.
Ability to generate the necessary billing / collections reports answering the questions of attorneys, or in the process of troubleshooting a problem.
Assist other billing when necessary;
Assist with the month end process, report distribution and other duties as requested.

Our Ideal Candidate will have :

A high school diploma or GED required; additional college coursework preferred.

3-5 years of experience in an accounting / business environment, with Law Office experience preferred.

Billing experience preferred.

Basic to intermediate level of proficiency in Word, Excel, Outlook and other automated accounting systems. Experience working with Aderant preferred.

Experience with making decisions in order to keep work flow steady.

A moderate level of analytical ability in order to gather and interpret data in situations where the problems are somewhat complex.

Good math ability, knowledge of calculators and standard office equipment.

Excellent interpersonal skills necessary, and a demonstrated willingness to work as a member of a team.

Ability to work overtime as necessary. Core business hours are 8 : 30 a.m-5 : 00p.m.

Under minimal supervision, uses previous credit and collections experience to help further improve the effectiveness and professionalism of the HMSC collections area. Assists the department manager in setting and meeting department related goals. With the goal of improving collection speed, develops and maintains solid relationships with many of the Firm's clients and billing attorneys, primarily in person and through direct telephone contact. Will also provide recommendations for the improvement of credit and collections policies and procedures; and the development of client intake policies and other procedures, as necessary.

PRINCIPAL DUTIES AND RESPONSIBILITIES :

With input from the department manager, is directly responsible for managing the accounts receivable balances of a number of assigned clients. Will work closely with clients, attorneys and their secretaries. Follows up, tracks and reports progress in the resolution of client collection problems.

Assists in establishing performance goals and standards for the collections area, works with the manager to develop strategies to further the success in achieving the Firm's collections goals.

Meets with billing attorneys on a monthly basis to assess and advance the collection of client accounts receivable. Assists attorneys with ongoing account receivable management and collection related projects, as requested or necessary.

Provides reports and analyses as requested.

Ensures collection efforts adhere to the legal requirements established by the Fair Debt Collections Practices Act and other applicable laws.

JOB QUALIFICATIONS :

Bachelor's Degree is preferable.

Excellent communication and analytical skills.

Proven ability to interface with all levels of management, attorneys, secretaries, other staff, and clients.

Strong computer skills and proficiency with Excel and Word.

Excellent people skills, including clear, professional, verbal and written communication skills and strong relationship building abilities. Flexible and adaptive, yet highly focused and persistent in working toward achieving established goals.

Thorough knowledge of the Fair Debt Collections Practices Act and consumer collection laws as they pertain to required notifications, litigation and collection activity.

To Apply : Please email your resume to : cfleck@chelsearecruiters.com

Craig Fleck

Vice President

Chelsea Search Group

1777 Laurelwood Way

Oceanside, CA 92056

858-829-7747

cfleck@chelsearecruiters.com

www.chelsearecruiters.com

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