What are the responsibilities and job description for the Secretary to the Director of Athletics and Student Activities - Posting #1600 (Extended) position at Cheltenham High School?
JOB VACANCY 12.05.2024
The Cheltenham School District announces the following support personnel position available at Cheltenham High School.
Position Title: Secretary to the Director of Athletics and Student Activities
FLSA Status: Non-exempt
GRADE/TIER: G5: 12 month
JOB SUMMARY: Provide clerical and administrative support to the Athletic Director while maintaining strict confidentiality. Perform administrative support functions such as preparing correspondence, receiving visitors,answering telephones, arranging conference calls, maintaining electronic appointment calendar and scheduling meetings.
Qualifications: HS Diploma or equivalent is required. An Associates degree is preferred. Two years experience as an administrative assistant/secretary; knowledge of public school district environment is preferred.
Primary Duties and Responsibilities include but not limited to:
- Maintain and prepare time sheets for all event staff.
- Record and collect all obligations related to athletics. Work with the Business Office for all athletic concerns including preparing purchase orders and assisting with the athletic department’s annual Bid.
- Assist the Administration in the preparation of the Interscholastic Athletic Opportunities Disclosure Form for State Reporting.
- Schedule Interviews for candidates for athletics and activities positions
- Assist New Coaches with their requirements for State and District in the hiring paperwork process.
- Prepare Contracts and Nominations forms for Board Approval for Extra Duty Extra Pay positions.
- Assist with confirming all paperwork and required PIAA physicals have been uploaded to Planeths for approval.
- Prepare all practice schedules for the athletic teams during holidays and summer breaks and work with the facilities department for approvals.
- Assist in rescheduling transportation, games, officials due to weather and prepare the Summer Camp schedule for the Facilities Department
- Enter Work Orders for repairs and/or replacements for all Athletic areas/ fields
- Gather all required clearances for volunteers in the high school and send for Board Approval.
- Enter Athletic Rosters into PowerSchool for eligibility and upload team rosters to PIAA for eligibility by teams.
- Prepare necessary items for ticket tables for select events. (cash, tickets, rosters, etc)
- Approve uploaded athletic requirements and assist the Athletic Trainer with the maintenance of Planeths platform.
- Prepare requisitions for athletics and activities as needed and process Entry fees for tournaments, invitationals, and off-season leagues.
- Prepare Athletic Awards for the end of season/year.
- Maintain Athletic & Activities Websites.
Specific Skills: Must possess computer skills including the ability to use Google Suite. Ability to operate various office equipment.
All applicants: Must complete the on-line application to be considered for this position, which is located under Employment Opportunities at www.cheltenham.org.
External candidates: If hired, you will be required to provide Acts 34, 114, and 151 clearances and other mandatory employment forms.
Deadline to apply is February 12, 2025
CHELTENHAM SCHOOL DISTRICT
2000 ASHBOURNE ROAD, ELKINS PARK, PA 19027
