What are the responsibilities and job description for the Safety Manager position at CHEMAS TRUCKING LLC?
Area of Responsibility / Area de Responsabilidad:
- Safety Manager
General / Generalidades:
- 2.1 Location / Locación: Brownsville Texas, USA
- 2.2 Superior / jefe Inmediato: General Manager // Director General
- 2.3 Positions in charge / Puestos a cargo: N/A
- 2.4 Temporary Replacement/Reemplazo temporal: Administrative Assistant / Asistente Administrativa
Main Objectives / Objetivos principales:
- Ensure compliance with safety regulations and industry standards.
- Reduce total costs of insurance.
- Reduce Vehicle out of service percentage by 8.2 %.
- Reduce Driver out of service percentage by 1.7%.
- Reduce vehicular accidents to a minimum of 0 accidents per 1 MM miles.
- Promote a safety-conscious culture among employees and drivers.
Main Challenges / Retos Principales:
- Ensuring adherence to Department of Transportation (DOT) and Federal Motor Carrier Safety Administration (FMCSA) regulations while managing driver records, logbooks, and safety audits to avoid violations.
- Promoting safe driving habits through training and enforcement while overcoming resistance to safety protocols.
- Reducing risks through proactive safety measures, accident investigations, and managing claims to protect the company.
Important External Contacts / Contactos externos importantes:
- Insurance Companies.FMCSA.
- Drug and Alcohol Agencies.
Duties / Responsabilidades:
- Monitor and enforce compliance with federal, state, and local transportation regulations, including DOT requirements, OSHA (Occupational Safety and Health Administration) standards, and environmental regulations.
- Develop and conduct training programs for drivers and other staff members to promote safe driving practices, proper equipment handling, and accident prevention.
- Investigate accidents, incidents, and near-misses to determine causes and recommend corrective actions.
- Maintain detailed records of accidents and incidents, reporting findings to upper management, and ensuring compliance with insurance requirements.
- Review driver logs to ensure compliance with hours-of-service regulations.
- Monitor driving behavior (speeding, hard braking, etc.) and provide feedback and corrective action as needed.
- Conduct safety training for truck operators.
- Perform regular safety audits and inspections on company vehicles, equipment, and facilities to ensure safety standards are met.
- Work with the maintenance team to ensure that vehicles are regularly serviced and inspected to meet safety standards.
- Create and maintain the company’s safety programs and procedures, ensuring they are tailored to the specific needs of the trucking operation.
- Responsible for helping create internal and external compliance reporting, execute the on-going education program.
- Responsible for documenting all tasks associated with:
- Driver Qualifications – Medical Cards/Physicals, CDL, Annual Driving Records
- Driver Training – DOT regulations, Hazmat training (all areas required for our industry)
- Driver Records – Processing employment applications, DOT-required documents, company policies, CSA, MVR, criminal background, PEV
- Conduct daily reviews of drivers to ensure compliance and productivity through a fleet management and tracking software system.
- Administer random drug screens and expiration list processes including driver’s license and medical card renewal.
- Apply for permits and certifications (oversize, IFTA, Hazmat, NMFTA) for the company.
- Register titles and tags for company owned and leased equipment (County Fleet and IRP).
- Coordinate and request Certificate of Insurances with our insurance carrier.
- Maintain roadside inspections and citations including overweight, traffic violations, etc.
- Review Driver Vehicle Inspection Reports (DVIR) daily and communicate with driver management to correct and validate the resolution.
- Manage the Safety Management System (SMS) related to safety, compliance, and training, ensuring they are up-to-date and readily available for audits.
- Track monthly safety training topics and meetings for warehouse and driver employees.
- Coordinate the distribution of truck permit books for current and new assets.
- Ensures that all training materials are up to date, that necessary supplies are available and that inventories are secured and kept up to date.
Authority / Autoridad:
- Stopping any process that may place CHEMAS Trucking in danger.
Competence profile / Perfil de Competencia:
8.1 Education / Educación: High School diploma or GED equivalent.
8.2 Language / Idioma: English/Spanish preferred
8.3 Training / Formación:
- Familiarity with DOT/FMCSA/OSHAS rules and regulations with Inter-state and Intra-state commerce.
- OSHA 30-Hour Certified.
- Certified Safety Professional (CSP)
- DOT Compliance Training.
8.4 Experience / Experiencia:
- 2-3 years of experience in the safety department with OSHA knowledge.
8.5 Leadership skills / Habilidades de liderazgo:
- Flexibility and adaptability to change
- Tolerance and respect
- Teamwork
- Ethics and honesty
- Communication skills
- Motivation
- Achievement of results
- Problem-solving ability
The job descriptions will be reviewed once a year by the Area Manager and the Training Supervisor to comply with the company’s quality, environmental, safety, and health management system requirements. In case no modifications are required, no notification to the employee is necessary.
All job descriptions are available on the company’s drive for employee consultation.
