Marketing Project Coordinator

Chemeketa is a proud Hispanic-Serving Institution that aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply.

When applying for this position, please attach the electronic documents listed below. Failure to do so will result in your application being rejected as an incomplete application. Any documents you provide that are not listed will not been seen by the Search Committee.

• Resume
• Digital Portfolio - Your portfolio must contain visual demonstrations of your skills and work samples which demonstrate your professional writing, design, and photography capabilities.
  
• Unofficial Transcripts - An electronic copy of your academic transcript(s) from an accredited institution which clearly indicate the degree awarded, and any other applicable information, must be attached with your application if you would like it considered as part of your eligibility for the position. Any applicants who earned academic credentials from outside of the United States and wish to use those credits for consideration must also upload an evaluation of college credit earned at the non-U.S. institution.

Marketing & Communication

• Create marketing/communications plans and implement strategies across multiple platforms.
• Photograph and video record College activities for marketing and advertising.
• Serve as lead designer of graphics to leverage across platforms.
• Write, edit, and coordinate publication of internal communications.
• Write and proofread press releases before dissemination; ensure content is correct by conferring with appropriate College personnel.
• Advise College on marketing and communication strategies.
• Maintain mailing lists and databases for press contacts and government agencies.
• Participate in Public Relations Events and Activities.
• Coordinate production of marketing communication materials:
  • Initiate projects with customers.
  • Write copy and revise as appropriate.
  • Coordinate communication and scheduling through project completion.
• Coordinate and plan College events.
• Represent marketing’s recommendations and respond to customer feedback appropriately.
• Place advertising across various mediums (internet, TV, print, and radio).
• Coordinate the work of Design Op students.

Design, Photography, Videography, and Professional Writing

• Use a computer, graphic and web software (including but not limited to Adobe applications), scanner, digital still and video cameras, printers, and other specialized equipment to execute complex layouts and video production/editing for a variety of publications and media outlets, including newsletters, magazine ads, brochures, pamphlets, flyers, reports, forms, information packets, booklets, manuals, presentation folders, posters, logos, displays, charts, graphics, photography, video, and HTML and PDF files.
• Prepare or edit College publications such as employee newsletters, stakeholder reports, data reports, flow charts, and annual reports for internal and external audiences. Create files that are print-ready per specifications provided by the customer or publication.
• Serve as the primary photographer and assistant videographer for the College, coordinating photo/video shoots with programs and departments.
• Create multi-color illustrations and technical graphics using various media for various uses in electronic layout and web publishing programs, displays, presentations, and multi-media programs. Proofread materials for clarity, format, and College brand standards.
• Consult with advertising agencies or staff to arrange promotional campaigns in all types of media for products, organizations, or individuals.
• Assist in the management and editing of website content.
• Write copy for advertising, websites, College messaging, social media, and marketing projects.

Maintenance

• Maintain desktop publishing equipment by keeping the system clean and free of unnecessary software or files that are not applicable to the job.
• Manage the College’s substantial photo library. Digitally manipulate photos for use in College projects.
• Research and recommend new software or hardware. Organize and back up files regularly. May troubleshoot computer problems.

Content Composition & Proofing

• Write or proofread marketing copy for print materials prior to publication.
• Proofread press releases before dissemination.
• Serve on committees, coordinate with staff and committees for the College, and prepare promotional communications for special projects and events as needed.

Institutional Expectations

• Embraces diversity and actively collaborates effectively with a variety of students, staff and the public from diverse cultural, social, economic and educational backgrounds
• Participates in recruitment and retention of students at an individual and institutional level in promotion of student success
• Embraces, understands and uses appropriate technology tools to accomplish job functions
• Provides high quality, effective service to internal and external customers through continuous improvement and adoption of lean office practice

Your application will be scored based on the minimum qualifications, core competencies, and preferred qualifications listed below. If you are unsure whether you meet all of the qualifications , we encourage you to apply and address through your application materials all of the relevant education, transferable skills, and related experience that makes you a great candidate for this position. The information provided on your application will be used to determine step placement upon hire. Please ensure you include all information on your application which you wish to be considered.

Minimum Qualifications:

Core Competencies:

• Design, photography, and electronic publishing; proficiency in HTML design
• Professional Writing, including but not limited to press releases, ad copy, and technical information
• Principles in project management, research; budget, conflict resolution, and negotiation
• Applicable Federal, State, and local laws and regulations
• Recordkeeping principles
• Customer service and public relations principles
• Program administration principles; scheduling principles

• Photography, videography, and graphic design
• Using computers and applicable software programs
• Professional Writing
• Researching and organizing information
• Managing budgets
• Developing reports
• Resolving conflicts
• Promoting and coordinating projects and/or programs
• Evaluating programs, promotions, and results
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction
• Bicultural/multicultural skills sufficient to select appropriate behaviors, values and attitudes within different cultures during interactions with others

Preferred Qualifications:

• Two additional years’ experience in design, marketing, journalism, writing, editing, public relations, electronic publishing, or related field
• Bilingual English/Spanish

SKILLS ASSESSMENT INFORMATION

Candidates who are selected to interview for this position will be given a design exercise and writing evaluation. Please allow one hour for this. 

• This is a 100%, 12-month classified assignment of the C1 band and grade
• Please note: The college is currently undertaking a comprehensive classification and compensation study.  No employee will lose base pay because of this study, however, classification titles and pay grades may change. The successful candidate will receive notice of all changes prior to implementation which is currently projected for the Winter of 2025.
• This position has a 6-month probationary period
• All positions at Chemeketa are required to be available for work onsite as requested by the college.
• Requires flexible work schedule to meet program needs, which may include evenings and/or weekends
• This position may require the use of your personal vehicle for transportation between campus locations
• If requested, requires the provision of official transcripts upon hire
• Employees must maintain Oregon, Washington or Idaho residency as a condition of employment.
• Successful applicants for designated positions must successfully pass a background inquiry, which may include criminal, driving, credit and full background checks. Only information relevant to the position will be considered. An individual with negative information on their background inquiry will not necessarily be denied employment. 
• Providing false information will result in rejection of an application, employment offer or dismissal

PHYSICAL REQUIREMENTS 

Sedentary Work:  Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary requirements are met.

VETERANS' PREFERENCE

Applicants are eligible to use Veterans' Preference when applying with Chemeketa Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application.

For information regarding Veterans' Preference qualifications, visit http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq

DOCUMENTS REQUIRED FOR VETERANS' PREFERENCE 

• One of the following:
  • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) -OR-
  • Letter from the US Dept. of Veterans Affairs indicating receipt of a non-service connected pension -OR-
  • Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate
• In addition to one of the above documents, Disabled Veterans must also submit one of the following:
  • A copy of their Veterans disability preference letter from the Department of Veterans Affairs -OR-
  • Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/ 

*Please Note: As part of the first round of screening, the committee will conduct an anonymous review of the application materials and will not be able to view any personally identifiable information. Please be sure that your application is complete and thoroughly depicts how you meet the minimum qualifications, core competencies and preferred qualifications. Required documents must be provided at the time of application. Any applications which do not have the required documents attached will be considered incomplete. Incomplete applications will not be considered. Chemeketa makes employment decisions based solely on the candidate's demonstrated competencies as related to successful performance in the position.  

PUBLIC SERVICE LOAN FORGIVENESS

Chemeketa Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.

LEGAL COMPLIANCE

View our CTE Program Summaries & Admission Requirements (Download PDF reader).

Chemeketa Community College prohibits unlawful discrimination based on the following:

• Race
• Color
• Religion
• National Origin
• Sex
• Marital Status
• Disability
• Protected Veteran Status
• Age
• Gender
• Gender Identity/Expression
• Sexual Orientation
• Pregnancy
• Whistleblowing
• Genetic Information
• Domestic Abuse Victim
• Expunged Juvenile Record
• Injured Workers
• Protected Hairstyle (CROWN Act)
• Victims of Domestic Violence (Sexual Assault, Stalking, and/or Harassment)
• Political Affiliation or Belief
• Tobacco Use During Work Hours
• Or any other status protected by federal, state, or local law in any area, activity or operation of the College. The College also prohibits retaliation against an individual for engaging in activity protected under this policy, and interfering with the individual’s rights or privileges granted under federal, state or local laws.

Under College policies, equal opportunity for employment, admission, and participation in the College’s programs, services, and activities will be extended to all persons, and the College will promote equal opportunity and treatment through application of its policies and other College efforts designed for that purpose. 

504/ADA Coordinator for Students

For concerns, inquiries or complaints regarding student disability accessibility and accommodations, please contact Karen Alexander, Director of Student Accessibility and Testing Services. Ph: 503.399.5276

Section 504/ADA Coordinator for Employees 

For concerns, inquiries or complaints regarding employee disability accessibility and accommodations, please contact Patrick Proctor, Associate Vice President of Human Resources. Ph: 503.315.4586

Persons having questions or concerns about Title IX, which includes gender-based discrimination, sexual harassment, sexual violence, gender-based violence, and stalking, please contact the Title IX coordinator, Jon Mathis. Ph: 503.584.7323, Located at 4000 Lancaster Dr. NE, Salem, OR 97305, You can find additional information at http://go.chemeketa.edu/titleix. 

All persons having questions or concerns related to Equal Employment Opportunity or Affirmative Action should contact the Affirmative Action Officer, Patrick Proctor, at 503.315.4586, 4000 Lancaster Dr. NE, Salem OR 97305.  

Individuals may also contact the U.S. Department of Education, Office for Civil Rights (OCR), 810 3rd Avenue #750, Seattle, WA 98104, 206.607.1600. 

To request this publication in an alternative format, please call 503.399.5192. For language access please call 503.315.4586 or email patrick.proctor@chemeketa.edu.

Salary : $4,679 - $7,386