AD15A2 Executive Assistant

Description

CAS uses intuitive technology, unparalleled scientific content and unmatched human expertise to help companies create groundbreaking innovations that benefit the world. As the scientific information solutions division of the American Chemical Society, CAS manages the largest curated reservoir of scientific knowledge, and for 117 years, has helped innovators mine, assess and apply that information to keep businesses thriving. The CAS team is global, diverse, endlessly curious and strives to make scientific insights accessible to innovators worldwide.

CAS is currently seeking an Executive Assistant for the Marketing team. This position will be located in our headquarters in Columbus, Ohio.

Job Summary :

This role will support the VP of Marketing and the Marketing team. The Executive Assistant will be responsible for administrative / office management functions and works with highly confidential information. In addition, responsibilities require discretion, judgment, and exposure to sensitive issues and situations.

Job Responsibilities :

• Provides administrative assistance and coordinates special projects for assigned executive(s) and business units.
• Research, coordinate and / or, compiles, prepares, and analyzes reports, contributing to high-quality written reports, presentations and letters related to assigned business units.
• Prepares internal and external correspondence, reports, memos, emails, and other communications. Screens calls, correspondence, and inquiries.
• Coordinates activities between departments and outside parties
• Interacts with staff at all organizational levels to gather information as requested.
• Makes recommendations to solve problems
• Anticipates manager / department needs such that workflows are not interrupted
• Manages calendars, reviews email, manages mail, and flags priorities for executive and leadership team across assigned business units. Proactively escalates items for leadership attention and action.
• Research, coordinate, plan, and execute team building, recognition, celebration, and customer-facing events.
• Coordinates meetings, meeting materials, room setup, participant materials, refreshments, and supplies.
• Marshals contracts, and purchase orders, work with IT on access / changes, and other similar requests through relevant approvals and processes, ensuring requests are approved, submitted, and completed timely.
• Manages budget for assigned business units. Develops, monitors, investigates, and reconciles budgets. Resolves budget discrepancies and escalates issues as appropriate. Manages purchase orders, TARs, and other similar type requests.
• Attends meetings, takes notes, and circulates follow-up items for action by meeting participants.
• Coordinates travel arrangements including domestic and international travel.
• Assists the Marketing leaders with timecards and time off exceptions
• Contributes to the Marketing function in other ways, assisting with general tasks as needed.

Qualifications :

CAS offers a competitive salary and comprehensive benefits package, including a generous vacation plan, medical, dental, vision insurance plans, and employee savings and retirement plans. Candidates for this position must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future. EEO / Minority / Female / Disabled / Veteran

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)