What are the responsibilities and job description for the OFFICE MANAGER position at Chemik Healthcare Services?
Chemik Hospice Care LLC is seeking a reliable, detail-oriented, and motivated Office Manager to oversee the daily operations of our hospice administrative office. This position plays a key role in ensuring smooth internal workflows, compliance with state and federal regulations, and strong communication across departments. The Office Manager will supervise office staff, support clinical and administrative teams, and help maintain a compassionate, professional, and organized work environment.
Key Responsibilities:
- Oversee daily administrative operations of the hospice office
- Manage office staff schedules, tasks, and performance
- Maintain organized filing systems (electronic and physical) for patient records and company documentation
- Ensure timely data entry and document uploads into EMR systems
- Coordinate with billing, intake, and clinical departments to support operational efficiency
- Monitor supply inventory and coordinate purchasing of office and medical supplies
- Ensure compliance with HIPAA, OSHA, and all hospice regulatory requirements
- Support preparation for audits, surveys, and accreditation visits
- Assist with onboarding and orientation of new administrative staff
- Provide excellent internal and external customer service to patients, families, referral sources, and vendors
Qualifications:
- High School Diploma or equivalent required (Associate or Bachelor’s degree in Business or Healthcare Administration preferred)
- Minimum of 2 years experience in healthcare office management, preferably hospice or home health
- Strong knowledge of EMR systems (e.g., Alora, WellSky, Kinnser, etc.)
- Understanding of hospice regulations, HIPAA compliance, and healthcare documentation
- Excellent organizational, communication, and multitasking skills
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Ability to work independently and lead a team in a fast-paced environment
What We Offer:
- Competitive salary based on experience
- Supportive and mission-driven work culture
- Opportunities for professional growth and advancement
- The chance to make a meaningful impact on patients and families during their most vulnerable times
To Apply:
Please email your resume and cover letter to [insert email] or apply online at info@chemikhealthcare.com .
