What are the responsibilities and job description for the Human Resources Coordinator position at Chemistry Rx?
Job Summary:
Chemistry Rx is looking for a dedicated HR professional to join our team and provide essential support across HR functions, including recruitment, payroll, benefits, and employee relations. In this role, you will lead the recruitment process for pharmacy staff, process payroll accurately, and oversee benefits and leave administration. You will also ensure compliance with key regulations like COBRA, FMLA, and ACA, while supporting onboarding and employee updates.
The ideal candidate will have at least one year of HR experience, a keen eye for detail, and the ability to manage multiple tasks in a fast-paced environment. If you’re a proactive problem solver with strong communication skills, we’d love to have you on our team!
Key Responsibilities
HR Support
- Provide general HR support to all employees.
- Process employee updates, including new hires, terminations, status changes, and employee self-service requests, ensuring accuracy and timely completion.
- Conduct onboarding and orientation for new pharmacy staff, ensuring they understand company policies, procedures, and compliance requirements.
- Maintain confidential employee records in compliance with legal and company standards.
- Provide onsite administrative support, including collecting mail, conducting in-person onboarding, and attending meetings.
- Perform data entry related to HR and Finance functions.
- Generate reports on payroll, benefits, and HR metrics as needed.
- Assist the HR and Finance teams with additional tasks as assigned.
Recruiting
- Lead the recruitment process for onsite pharmacy staff, including pharmacy technicians, pharmacists, and support personnel.
- Collaborate with hiring managers to understand staffing needs and develop recruitment strategies.
- Post job openings, review applications, and conduct initial screenings for qualified candidates.
- Coordinate and conduct interviews, ensuring the selection of highly qualified candidates for pharmacy roles.
- Maintain an updated candidate pipeline, tracking applicants through each stage of the hiring process.
- Build relationships with local pharmacy schools, job boards, and industry-specific networks to attract top talent.
Payroll Administration
- Process biweekly payroll for all employees, ensuring accuracy and timely delivery.
- Verify timekeeping data and resolve discrepancies with employees and managers.
- Maintain payroll records and address employee inquiries related to pay, deductions, and taxes.
- Prepare and submit payroll tax filings, including W-2s, ACA, and 1099 forms.
- Collect receipts for employee credit card charges.
Benefits and Leave Administration
- Oversee and administer employee benefits and leave programs, including enrollments, claims, changes, and terminations.
- Serve as the first point of contact for employee questions regarding benefits and leave policies.
- Ensure compliance with regulations such as COBRA, FMLA, and ACA.
- Maintain accurate records related to benefits and leave in HCM systems and other programs.
- Support the administration of the company’s 401k program, including assisting with employee enrollments, contribution changes, and processing loan or withdrawal requests.
- Provide support during annual 401k audits and ensure compliance with regulatory requirements
Qualifications
Experience: Minimum of 1 year in a related HR role.
Education: Bachelor’s degree in Human Resources or a related field, or equivalent professional experience
Skills:
- Strong communication and interpersonal abilities, with experience working cross-functionally and building relationships.
- Creative problem-solving skills, with a focus on process improvement and cost-saving measures.
- Exceptional attention to detail, organizational skills, and ability to maintain confidentiality.
- Ability to thrive in a fast-paced, dynamic environment.
- Advanced proficiency in Microsoft Excel, HCM systems, and data management tools.
Preferred Qualifications
- Knowledge of federal, state, and local employment laws, payroll tax regulations, and benefits compliance.
- Experience using UKG Ready
- ERP experience
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: Hybrid remote in Folcroft, PA 19032