What are the responsibilities and job description for the Administrative Assistant position at Chenega Security SBU?
Summary
The Administrative Assistant (AA) has overall responsibility for the managerial and administrative aspects of travel coordinating of multiple facilities and or projects. Provides scheduling support and general support for task order (or a group or tasks orders) and shall assist the branch Manager/ Project Coordinators in working with the CO, the contract-level COR, the task order level COR(s), Government management personnel and customer agency representatives. Under the guidance of the Program Manger or Project Manager, responsible for the overall management of the specific task order(s), insures that the AA has responsibility for assisting the DME Program to analyze and track all resources required to execute projects for the US Department of State Domestic Security Installation Services contract. Updates and tracks delegated tasks to ensure progress to deadlines and schedule are met and maintain procedures manual to ensure consistent performance.
Responsibilities
As approved by PMO
The Administrative Assistant (AA) has overall responsibility for the managerial and administrative aspects of travel coordinating of multiple facilities and or projects. Provides scheduling support and general support for task order (or a group or tasks orders) and shall assist the branch Manager/ Project Coordinators in working with the CO, the contract-level COR, the task order level COR(s), Government management personnel and customer agency representatives. Under the guidance of the Program Manger or Project Manager, responsible for the overall management of the specific task order(s), insures that the AA has responsibility for assisting the DME Program to analyze and track all resources required to execute projects for the US Department of State Domestic Security Installation Services contract. Updates and tracks delegated tasks to ensure progress to deadlines and schedule are met and maintain procedures manual to ensure consistent performance.
Responsibilities
- Coordinate travel
- Plan and manage daily document uploads to SharePoint.
- Manage personnel accounts and records
- Take initiative on requests and inquiries of various natures
- Coordinate with Human Resources for personnel issues, onboarding.
- Coordinate On Boarding of new personnel
- Coordinates and prepare and review various reports
- Coordinate with Finance/Accounting for compliance
- Manage multiple schedules and calendars
- Analyze current SharePoint sites to suggest possible enhancements/upgrades.
- Analyze customer task to determine scope of workflow
- Receive, analyze, manage and complete multiple tasks in a fast paced customer centric environment
- Work directly with the customer to accomplish specific travel request
- Communicate effectively with all project stake holders
- Demonstrate effective oral and written communication skills
- Coordinates outgoing correspondence for clarity, procedural accuracy, appropriate format, proper clearances, and conformance to policy.
- Other duties as assigned
- High School Diploma or equivalent
- Minimum of five (5) years relevant experience performing administrative services
- Ability to obtain and maintain Top Secret Clearance required
- In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
- Must have strong interpersonal communication skills (verbal and written).
- Must have excellent business writing, proofing and editing skills.
- Proficient in the Microsoft Office, especially Excel, Word and Outlook. Microsoft Office Specialist certification preferred.
As approved by PMO
