Dedicated Invoicing Analyst

Position Purpose

Tactically maintain and improve (where possible) the process of payment to our Dedicated Fixed Variable fleets and Linehaul carriers.

Scope

CHEP USA

Include but are not limited to:

• Responsibility for auditing, correcting and processing Dedicated Fixed Variable Fleet invoices and Linehaul Invoicing.
• Reporting on core metrics related to dedicated invoice discrepancies
• Identify and implement process improvement opportunities
• Review and report on invoiced fixed asset counts within dedicated fleets
• Work with carriers to provide support and mutual accountability through freight payment process

Major/Key Accountabilities

• Perform routine analysis of dedicated fixed variable invoicing
• Track key metrics associated with invoicing process on a weekly basis
• SME on all systems as they relate Dedicated Fixed Variable Invoicing and Linehaul invoicing.
• Analyze and identify root cause of discrepancies associated with invoicing
• Troubleshoot invoice defects with support of carriers
• Works with Logistics team to ensure carrier payment objectives are achieved
• Ability to adapt to new processes and direction in a complex and fast paced network
• Ensure carriers submit proper documentation related to payable process
• Work with internal stakeholders to ensure loads are processed within CHEP systems to facilitate payment
• Complete/coordinate ad-hoc analysis and duties related to function as required
• Perform routine analysis of core invoice metrics
• Enhances bottom-line results through effective negotiation, management, and communication of dedicated invoice discrepancies (fallouts)
• Report and manage invoiced fixed asset counts within the fleets to identify unapproved or unexpected changes to core fixed assets (driver, trucks, trailers)
• Maintains and develops necessary controls to ensure realization and timeliness of requested asset changes within the fleets (up or down)
• Develops and delivers presentations internal stakeholders and management that clearly articulate past results and strategic plans
• Supports Plant Network Optimization Network projects and associated supply chain process improvements by quantifying benefit of adding/removing assets
• Conducts Fleet audits with Transportation Analyst to improve supply chain efficiencies or identify asset productivity opportunities
• Perform root cause analysis and develop action plans based on industry knowledge for resolving invoice discrepancies or improving the process
• Drives BVA through the identification, recommendation and implementation of process improvements related to dedicated fleet management
• Ability to adapt to new processes and direction in a complex and fast paced network and environment
• Initiate and manage transportation supplier performance metrics related to fixed asset count compliance
• Complete/coordinate ad-hoc analysis as required
• Support Logistics Department to ensure customer delivery objectives are achieved with existing fixed capacity
• Collect & Validate POD"s
• Process LEN's

Measures

• CHEP USA Payment Cycle (adhering to carrier payment terms)
• Count and resolution time for invoice defects
• Minimize carrier aging for fixed variable dedicated fleets
• Reporting accuracy
• Fixed asset count changes within dedicated fleets
• Process improvements

Authority/ Decision Making

• Influence on CHEP US Supply Chain teams to execute on invoicing strategy
• Expected to manage payment cycle and report any issues
• Ownership over defect resolution within invoicing process
• Authority to determine validity of an invoice for payment

Key contacts

Internal

• Logistics, Freight Pay, Operations, Transportation, Stock Management, Finance, Customer Service, Sales

External

• Carrier Partners, 3rd Party Plant management groups, 3rd party finance partner

Qualifications

Essential

• BS/BA in Supply Chain or business-related program

Desirable

• NA

Experience

• Administration 5 years
• Software Support Experience >= 2 year

Skills and Knowledge

• SAP, BlueYonder, Microsoft Excel, Power BI
• Strong verbal and written skills
• Organizational Sensitivity
• Project management skills
• Detail Oriented
• Ability to multi-task and operate under pressure to meet deadlines
• Displays a sense of urgency and positive outlook

Languages

Essential

English

Desirable

NA

Base pay range starting at $62K/annually

Salary ranges provided take into account a wide variety of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications, geographic differentials and other business and organizational needs. Therefore, actual amounts offered may be higher or lower than the range provided. If you have questions, please speak to your Talent Acquisition Partner about the flexibility and detail of our compensation philosophy.

Dependent on the position offered, other forms of compensation may be part of a total offering beyond medical & retirement benefits and may include other monetary incentives or business benefits.