Clerk VI-CO, HR Recruitment Staffing Specialist

Job Description Code: 10A.075

Division/Department: Human Resources

Pay Grade: CO-3

Pay Type: Salaried; Non-Exempt

Retirement: TRS

Contract Work Year: 235 Days/40 hour week

Reports To:  Executive Director/Designee

Evaluation Instrument: BEI

MINIMUM QUALIFICATIONS

Associates Degree and/or a minimum of 5 years of administrative assistance experience required. Ability to multi-task effectively in a fast- paced environment; exercises good judgement and can make decisions independently; excellent verbal and written communication skills; proficient in Microsoft Office and has advanced technological skills; detailed oriented; builds effective working relationships with staff and the public.

GOAL

Provides administrative Human Resources (HR) and supports staffing leadership in the areas of hiring, onboarding, substitute management, recruitment, background verification, off-boarding, certification and any area concerning talent management.

ADDITIONAL DUTIES & RESPONSIBILITIES

• Provide help in screening candidates to build strong pipelines and enable early hiring.

• Assist in planning, implementing and attending a variety of recruitment events.

• Perform searches for qualified candidates according to relevant job criteria, using a variety of recruitment sources.

• Utilize social media accounts and other digital tools to increase public engagement and enhance recruitment strategies.

• Create appropriate marketing materials and modify materials to match specific audiences.

• Respond to applicant inquiries and assist with managing internal and external communications.

• Collect and analyze data to inform decisions, adjust outreach strategies, support recommendations and prepare reports.

• Assist in managing candidate relationships from the initial point of contact to application completion.

• Use recruitment tools to source talent and post jobs.

• Facilitate screening interview and onboarding appointments.

REPRESENTATIVE DUTIES & RESPONSIBILITIES

• Monitor, interpret and implement current laws, rules and policies pertaining to areas of responsibility

   

• Successfully and independently, fulfill advanced talent management responsibilities as outlined in the above goal for the position.

   

• Prepare correspondence, articles, reports, manuals and other materials on general or technical subjects; draft routine acknowledgments in response to inquiries not requiring a supervisor’s attention.

   

• Assist with development of departmental budget and tracking and reporting of expenses.

   

• Work cooperatively with employees/stakeholders in the execution of all talent management responsibilities.

   

• Prepare correspondence, articles, reports, manuals and other materials on general or specific talent management topics; draft routine acknowledgments in response to inquiries not requiring a supervisor’s attention.

   

• Examine, check and verify correspondence and reports for completeness and accuracy; determine conformity to established requirements, and personally follow up on the more complicated discrepancies.

   

• Answer telephone, screen callers and refer to appropriate person; greet visitors, ascertain nature of business and direct visitors to appropriate person.

   

• Able to work in a fast-paced environment. Handle multiple talent management tasks at any given time. Exercise a significant amount of authority to complete assigned duties with minimal review by the administrator.

   

• Arrange meetings, conferences and trips for administrators.

   

• Maintain data, records, statistics and other information, and prepare reports, as required.

   

• Interact effectively with the general public, staff, students, teachers, parents and administrators, using tact and good judgment.

   

• Operate standard office equipment such as word processor, copier, etc., as well as equipment developed from future technology, as required by the job.

   

• Duplicate, collate, and disseminate written materials to schools and appropriate personnel.

   

• Possess and maintain valid and appropriate license, certificate and/or credential as may be required Follow work scheduling and attendance requirements in a regular, predictable and punctual manner.

   

• Participate in training programs to increase skills and proficiency related to assignment.

   

• Review current developments, literature and technical source information related to job responsibilities.

   

• Ensure adherence to good safety procedures.

   

• Follow federal and state laws, as well as Board policies.

• Perform other duties as assigned.

IMPORTANT NOTES

ESSENTIAL DUTIES

Job descriptions are designed and intended only to summarize the essential duties, responsibilities, qualifications, and requirements for the purpose of clarifying the general nature and scope of a position’s role as part of the overall organization. Job descriptions do not list all tasks an employee might be expected to perform, and they do not limit the right of the employer/supervisor to assign additional tasks or otherwise to modify duties to be performed – even if seemingly unrelated to the basic job. Every employee has a duty to perform all assigned tasks. (An employee who is assigned a duty or task believed to be unlawful should report the assignment to the Chief Human Resources Officer.) It should also be noted the order of duties/ responsibilities as listed in the job description is not designed or intended to rank the duties in any order of importance relative to each other.

MINIMUM REQUIREMENTS

In filling a vacant position, preferred or required credentials regarding education, training, experience, and other bona fide occupational qualifications may be established. The credentials shown in this job description may be interpreted only as the minimum criteria existing at the time the description was developed. Other bona fide occupational qualifications and criteria may be utilized as needed in the selection process.

Fringe Benefits

FICA is paid by the employee and matched by the School District. Temporary workers do not qualify for employee benefits.

Adopted: July 2022

Revised: