Job Title:                    Accountant III

Job Code:                   ACT III

Department:              Accounting

Division:                     Finance

Salary Level:              Exempt 4

Reports To:                 Controller 

Last Revised:              October 2024  

Primary Function 

Performs and reviews various accounting and clerical tasks related to general ledgers, bank reconciliations, financials records, and reports for specific programs of CIHA.  Duties performed are in support of the Finance Department in accordance with sound accounting principles and established CIHA policies and procedures.

Job Description

• Performs duties in support of the processing and verification necessary to ensure accurate reporting of finances of CIHA in a timely manner by the following procedures:
• Reviews and approves detailed entries to the general ledger.
• Review all printouts and supporting documentation to detect and correct discrepancies.
• Reviews and assists with closing out general ledger monthly and annually.
• Performs monthly and year-end reconciliations of balance sheet accounts, payroll, etc.
• Reviews and tracks fixed assets and capital projects.
• Prepare daily bank entries and reconciles bank statements
• Assist with the development of annual Audit work papers.
• Cross trains and assists with payroll and bookkeeping functions.
• Processes Accounts payable.
• Books and tracks travel arrangements for CIHA
• May be required to assist CFO with various projects as directed by the Controller.
• Maintains grant sub ledger and files grant reports; following established policies and procedures of individual grantor, as applicable.
• Makes daily deposits and maintains daily receipt logs.
• Performs all job duties according to established safety guidelines and CIHA policies.
• Performs other duties requested by supervisor.

Job Knowledge

Must have a thorough knowledge of bookkeeping and accounting principles.   Must have knowledge of accounting terminology, the Chart of Accounts, computerized accounting software functionality and account code structure.  Knowledge of contract terminology related to financial transactions is required.     Requires the ability to research and compile financial data to prepare various recaps, summaries and reports.   Must be able to communicate, both verbally and in writing.  An ability to work independently or as a team member is required.  

Experience and Job Training

Specific work experience of 10 years in an accounting position would provide sufficient work background to qualify for the job.  Accounting experience in a hospital or health related field is preferred.  Three to six months would be required to learn most phases of the job.

Education

A Bachelor’s Degree in Accounting or 10 years of accounting experience is required.

Contact with Others

Has frequent contact with CFO, Controller, coworkers and CIHA leaders, with occasional contacts with bank representatives and accounting personnel in various federal agencies.  Nature of contacts requires tact, courtesy and professional etiquette to maintain positive working relationships.

Confidential Data

Has access to CIHA’s financial reports, CIHA’s financial status, grants, employee wages and other related financial information, which should remain confidential.  Must adhere to all CIHA confidentiality policies and procedures.

Responsibility for Accuracy

Must perform complex mathematical computations, which are usually verified through the accounting system.  Undetected errors could require time for research; results could range from minimal to extensive in scope.  Work is generally reviewed by others for accuracy and compliance with regulations and procedures.

Mental/Visual/Physical Effort

Close concentration and attention to detail are required while performing all bookkeeping procedures.  Is subject to frequent interruptions requiring varied responses.  Must have physical mobility, reaching with arms and hands, manual dexterity and visual acuity.  Must be able to speak and hear effectively. May occasionally lift more than 15 pounds.

Resourcefulness and Initiative

Works within well-defined procedures and guidelines.  Uses judgment and initiative to maintain accuracy, respond appropriately to questions and establish work priorities.

Environment

Works in a normal business office in performance of job duties.

Customer Service

Consistently demonstrates superior customer service skills to patients/customers by demonstrating characteristics that align with CIHA’s guiding principles and core values. Ensure excellent customer service is provided to all patients/customers by seeking out opportunities to be of service.