What are the responsibilities and job description for the Accounts Payable Specialist position at Cherokee Metropolitan District?
Job Description
The Accounts Payable (AP) Specialist reports to the Accountant and CFO. They are responsible for all AP functions including, but not limited to, processing invoices and payments, maintaining and updating vendor records, ensuring compliance with federal, state, and local guidelines while adhering to Generally Accepted Accounting Principles (GAAP), and assisting with accurate and timely financial statements.
Essential Functions :
- Receive all invoices and route to department supervisors for review and approval
- Ensure all reimbursement requests have appropriate documentation and requisite approval
- Input all properly approved and coded invoices and reimbursement requests
- Monitor invoices and statements for remittance address changes
- Prioritize bi-monthly invoice payment processing in order to take advantage of cash discounts, to avoid interest and / or penalties, and to adhere to agreed-upon payment terms
- Print checks and prepare a spreadsheet for all electronic payments
- Obtain General Manager and Board Member signatures in accordance with the District's applicable financial policies
- Mail paper checks and give e-payments to Accountant to process
- Apply all e-payments against the appropriate invoices in the accounting system
- Update and maintain existing vendor files; set up new vendors as needed
- Provide professional and courteous responses to vendor inquiries
- Ensure signed, valid W-9’s, Certificates of Insurance, and any contracts or agreements are on file for each vendor
- Process annual 1099’s
General Responsibilities :
Ability to :
Education, Training, and Experience :
Attractive Benefits Package :
Additional Information :
FLSA Status : Non-Exempt
Supervisory Classification : No
Probationary Period : 90 Days
This job description is not intended to list every function of the position, does not constitute an employment agreement, and is subject to change. It is not intended to limit management’s rights to assign, direct, and control the work of employees under their supervision.
Operator positions may often call for lifting, pulling, and / or pushing items weighing 50 pounds or more. Operators may work near mechanical parts and in all outdoor weather conditions. Operators may be exposed to fumes and toxic chemicals.
To ensure the safety of the public and reduce risk of loss, background screenings and pre-employment drug testing are completed on applicants selected for employment. CMD performs a screening process including, but not limited to, criminal history search, reference check, degree and employment verification, credit check (for finance positions), and motor vehicle record check.
Interested applicants must submit an application, resume, and letter of interest to Human Resources no later than 5 : 00 p.m. on the close date. Applications are available online at www.cherokeemetro.org or by contacting the Human Resources Administrator, Connie Hughes, at chughes@cherokeemetro.org . Applications are also available at the District’s office located at 6250 Palmer Park Blvd. Resumes will not be accepted in lieu of an application and applications submitted via job search websites do not satisfy the requirement to complete a CMD application.
Cherokee Metropolitan District is an Equal Opportunity Employer
Salary : $45,000 - $60,000
