What are the responsibilities and job description for the Payroll Specialist - Office of Fiscal Services position at Cherry Creek School District?
FLSA CLASSIFICATION: Non-Exempt
COMPENSATION PLAN: Educational Support Personnel
PAY RANGE: Range 10
Compensation Information Link
Benefits Information Link
Core Values Information Link
SUPERVISOR: Payroll Manager
LAST UPDATED: 01/03/2023
JOB SUMMARY: Prepare and distribute monthly payroll including computations, withholdings, and remitting of taxes, deductions, and reductions. Counsel employees on all payroll issues.
DUTIES AND RESPONSIBILITIES: The following tasks describe the basic functions of the job and represent the type of work performed. They do not constitute an exhaustive list of the duties and responsibilities performed on the job. The following frequencies and percentage of time spent are approximations only and are subject to flexibility dependent on organizational needs.
COMPENSATION PLAN: Educational Support Personnel
PAY RANGE: Range 10
Compensation Information Link
Benefits Information Link
Core Values Information Link
SUPERVISOR: Payroll Manager
LAST UPDATED: 01/03/2023
JOB SUMMARY: Prepare and distribute monthly payroll including computations, withholdings, and remitting of taxes, deductions, and reductions. Counsel employees on all payroll issues.
DUTIES AND RESPONSIBILITIES: The following tasks describe the basic functions of the job and represent the type of work performed. They do not constitute an exhaustive list of the duties and responsibilities performed on the job. The following frequencies and percentage of time spent are approximations only and are subject to flexibility dependent on organizational needs.
- Prepare, control, and analyze data for payroll processing. Work in partnership with Human Resources, Benefits and Employee Relations on necessary adjustments. [Daily, 35%]
- Receive and respond to payroll-related inquiries from employees, students, and outside agencies, using discretion and excellent verbal and written communication skills. Provide support, training, and resources for district employees who submit payroll and have concerns and questions regarding their pay. Research, analyze, and audit individual payroll records as needed. [Daily, 23%]
- Assist employees in submitting their direct deposit information in the ERP system and work with the district’s bank when employee’s direct deposit is returned, account closed or account number incorrect. [Daily, 2%]
- Respond and provide information for employment verification and Medicaid reporting. [Daily, 2%]
- Maintain accurate documentation within all payroll files, including preparation of W-2’s, retirement records, and Medicare, for active and terminated employees, in accordance with federal, state, local, and District requirements. [Daily, 5%]
- Process and audit 401K, 401a, 457, and 403b contributions. [Weekly, 5%]
- Process and collect garnishments, levy’s and family support orders issued. [Weekly, 5%]
- Using data gathered from the ERP system, post and reconcile gross to net report for each payroll run. [Weekly, 5%]
- Compile, remit, and report employer and employee deductions, reductions, and contributions to various agencies such as taxes, retirement, insurances, annuities, etc. [Monthly, 5%]
- Assist in the coordination and monthly reconciliation process of the payroll interface with the ERP accounting system and assist the district’s independent auditor and auditors from outside regulatory agencies. Process union dues and assist with any changes to deductions. [Monthly, 5%]
- Work in partnership with Colorado PERA to ensure 6-month certifications are completed and employee verifications are submitted in an efficient manner. [Annually, 3%]
- Perform other related duties as assigned or requested. [Daily, 5%]
- High School Equivalency (HSE) diploma
- Payroll, accounting, accounts payable, purchasing, banking/loan servicing, or human resources experience
- Basic knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc.
- Basic knowledge of federal, state, and local tax laws and statutes
- Basic knowledge of W-2/W-4 process and verification
- Basic knowledge of payroll operations, processes, and software
- Basic knowledge of ADP processing in either payroll or tax filings
- Basic knowledge of Microsoft Office, Word and Excel
- Intermediate problem-solving and analytical skills
- Intermediate organizational skills and attention to detail
- Intermediate verbal and written communication skills
- Intermediate recordkeeping skills
- Intermediate interpersonal relations and teamwork skills
- Ability to work independently and collaboratively with others
- Ability to use tact and sensitivity in dealing with others at various levels within an organization
- Ability to adapt to shifting priorities, demands, and timelines
- Ability to handle a high volume of calls, emails, and ticket requests daily
- Ability to achieve thoroughness and accuracy when accomplishing a task
- Ability to maintain confidentiality in all aspects of the job
- Criminal background check and fingerprinting required for hire
- N/A
- Experience working with Oracle software
- Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
- Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement
- Light work strength level (lifting or carrying up to 25 pounds)
- Primarily works indoors
- Frequent standing and walking
- Frequent bending and reaching
- Occasional lifting, pulling, and pushing
- Manual dexterity to operate a computer keyboard
- Repetitive motions
- Close, distance, color, and peripheral vision
- Visual concentration, depth perception, and ability to adjust focus
- Eye/hand coordination
- Speaking and hearing
- Concentrated reading/writing/mathematics
- Usually a quiet work environment
- Normal office environment
- Normal school district environment
