Property Management Administrative Assistant

Overview
We are seeking a dedicated and organized Property Management Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office environment. This position requires effective communication skills, attention to detail, and the ability to manage multiple tasks efficiently. If you are an initiative-taking individual with a passion for customer service and administrative support, we encourage you to apply.

Duties

• As a property management administrative assistant, you will provide administrative support to management for both residential and commercial departments.
• Assistance with answering phones, distributing correspondence.
• Tracking & processing receivables and payables.
• Scheduling appointments, showings, processing applications.
• Responding to correspondence including emails & text.
• Helping to prepare reports and financial information, gather job quotes.
• Market properties to prospective tenants.
• Maintaining files, leases, and contracts.
• Communicate with tenants regarding delinquency, property issues and maintenance scheduling.
• Coordinate with vendors, prospects, tenants and maintenance for multiple apartment communities and commercial buildings and centers.
• Completing various other tasks, as necessary.

Qualifications

• Proven experience as an administrative assistant or in property management is preferred.
• Strong customer service skills with the ability to interact positively with tenants, vendors, and colleagues.
• Proficiency in computer literacy, including Microsoft Office Suite (Word, Excel) Canva, Google docs, Social Media platforms and know or learn property management software AppFolio.
• Excellent time management skills with the ability to prioritize tasks effectively.
• Strong attention to detail and organizational skills for maintaining accurate records.
• Ability to work independently as well as part of a team.
• Experience with clerical duties such as filing, typing, and data entry is highly desirable.

If you are ready to contribute your skills in a dynamic office setting while supporting our mission, we look forward to receiving your application!

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Monday to Friday
• Weekends as needed

Education:

• High school or equivalent (Preferred)

Ability to Commute:

• Lawrence, KS 66049 (Required)

Ability to Relocate:

• Lawrence, KS 66049: Relocate before starting work (Required)

Work Location: In person