Office Administrator

Chesapeake Region Accessible Boating is looking for a detail-oriented administrator to be responsible for the finance and administration of an award-winning non-profit.

Are you ready to make a difference in the community? People with disabilities face daunting challenges; limited access to community services, inactivity, isolation, and poor self-esteem, which can lead to a lower quality of life. At the same time, the veterans, youth, and adults who participate in CRAB’s programs experience an increase in their quality of life through outdoor activities that many never thought possible.

Chesapeake Region Accessible Boating (CRAB) was founded in 1991 to provide the thrill, freedom, and therapeutic value of sailing for anyone with a disability, recovering warriors, and youth from underserved communities. Annually serving more than 1,000 guests, CRAB provides its therapeutic sailing programs free of charge and is the only organization of its kind offering access to the Chesapeake Bay.

Essential Duties and Responsibilities

We are looking for an excellent communicator who is also able to serve as the point person for several databases including but not limited to: , DonorSnap, Give Lively, and some general bookkeeping.

Reporting

• Generate data reports, queries, exports, mailing lists, email lists, and donor lists.
• Collaborate with Development team members to refine and enhance mailing and donor list pulls.
• Work closely with Executive Director, Director of Development, and Director of Marketing on monthly Fund Performance report to ensure accuracy of gift coding and designations.
• Assist with the preparation of financial reports and sharing gift documentation for the organization’s annual audit.
• Create and run all required imports of mass data sets and data transfers.

Maintaining Data Accuracy

• Responsible for all aspects of database maintenance
• Campaign, appeal, and package creation
• Donor record upkeep with emphasis on accuracy and consistency
• Duplicate Management
• Assess and streamline gift processes. Refine data inputting and reporting procedures. Ensure standard operating procedures provide for clean and accurate data. Maintain and edit the internal SOP guide.
• Responsible for the creation of new fields for capturing additional data in the database.
• Perform regular data integrity auditing and analysis, making recommendations for streamlining processes and undertaking data clean-up projects as appropriate.
• Ensure new letter templates for acknowledgment letters are properly set up.

Grant Coordination and Administration

• Collaborate with staff to reconcile development department records of awards and cash flow from grants on a regular basis.
• Input new grant pledges and gifts.
• Work collaboratively with the staff to review grant budgets and set up new grant funding sources.
• Coordinate grants management efforts.
• Ensure requests for extension and budget amendments are submitted to funders in a timely manner.
• Manage all aspects of support for bi-monthly Grants Review Committee meetings including but not limited to producing reports to prepare agendas, circulate materials to committee members, and take minutes during meetings.
• Monitor the grant pledge outstanding balances and ensure payments have been received

Miscellaneous

• Responsible for setting up new user accounts and onboarding new staff, interns, and volunteers.
• Serve as the primary contact for all contract renewals, account adjustments, and billing-related items.
• Data entry.
• Contribute to a strong team relationship and emphasize teamwork and communication.
• Event support
• Program support with disabled guests
• Volunteer management

Qualifications

Education and/or Experience – 2-year college degree required, 4-year college degree preferred. Two years experience preferably as an administrator in a nonprofit fundraising environment. Strong organizational, attention-to-detail, time-management, and project-management skills. Must be able to work independently and as part of a team. Strong interest in the organization's mission.

Benefits

• Competitive benefits package
• 401K with 2% company match
• 15 days PTO annually
• All federal holidays
• Office closed from December 24-January 1.
• Indoor/Outdoor work opportunities
• Professional development opportunities
• AED/CPR/First Aid Training provided
• Flexible work environment

Job Type: Full-time

Pay: From $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Weekends as needed

Education:

• Associate (Preferred)

Experience:

• Non-profit accounting: 2 years (Preferred)

Location:

• Annapolis, MD 21403 (Preferred)

Ability to Commute:

• Annapolis, MD 21403 (Required)

Ability to Relocate:

• Annapolis, MD 21403: Relocate before starting work (Preferred)

Work Location: In person

Salary : $55,000