What are the responsibilities and job description for the Cardiovascular Procurement Coordinator position at Chesapeake Regional Healthcare?
Summary
The Cardiovascular Procurement Coordinator is responsible for understanding and participating in the
procurement process that allows for timely requisitioning of supplies, equipment, and services. The
daily focus for this position will be on procuring cardiac-related supplies and implants. But there will be a
need to support all procurement activities for cardiac cases across various departments.
This position also helps coordinate the best possible utilization of cardiac resources such as supplies.
Equipment, services, room facility repairs and maintenance.
Essential Duties and Responsibilities
These duties and responsibilities described below represent the general tasks performed on a daily
basis; other tasks may be assigned.
- Enter requisitions for all inventory replenishments, consignment replacements, PAR level needs,
requisitions for equipment, and services after ensuring proper approval for purchase.
- Reviews special requests with the Perioperative Business Manager for appropriateness in
- Coordinates the replenishment of inventory par levels by analyzing transaction histories and use
- Researches all requisition discrepancies in order to accurately maintain levels of all items to
- Reviews requisition fulfillment reports that suggest reorder information daily and adjust system
- Manages the process of par levels using automation and hand held devices, making
- Works closely with iMernal customers to determine inventory needs ;and any specialty order
- Enters requisitions for payment to vendors for all post-case vendor invoices billing ("Bill-Only's")
- Maintains familiarity with group purchasing organizations (GPO) practices and the programs
- Researches requests for appropriateness in quantities, price. contract. cost center and subaccount
- Routinely reviews core room inventory locations for efficiency and organization opportunities.
- Efficiently utilizes open order/back orders and other reports through PeopleSoft, GHX,
- Maintains working relationships with other community healthcare buyers and partners in situations
- Records and manage any borrowed inventory and transfers between cost centers.
- Assists with annual inventory and cycle counts as scheduled.
- Conducts market research to stay informed about new technologies and products in the
- Fosters and maintains good physician, clinical and vendor relationships.
- Supports rapid sterile processing of cardiac instruments and supply replenishment when
- Attends required hospital-wide orientations, meetings, and in-services.
- Demonstrates a commitment to a flexible work scheduling when necessary to ensure patient
- Stocks inventory if necessary.
- Maintains a calm and professional demeanor in an active inventory storage area within a
- Maintains a clean work area and wears surgical attire within a perioperative work
- Possesses advanced MS Excel skills to support data extraction as needed from various
- Helps the reception and stocking of supplies in specific inventory locations.
- Researches all discrepancies in order to accurately maintain levels of all items: this can
timely to ensure that necessary supplies are available for upcoming cases.
Summary of Other Job Duties and Expectations
- Serve as a resource for assigned departments for purchasing issues.
- Attend all required hospital-wide orientations, in-services, and meetings.
- Exemplify excellent customer relations towards patients, visitors, physicians, and co-workers
- Hold others accountable for conformity to the hospital's philosophy and policy for promoting
Supervisory Responsibilities
Reports to: Perioperative Services Business Manager.
Supervises: None
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the
Essential functions.
Education and Experience
Minimum Required Education: Bachelor's Degree or applicable experience in a business discipline
Preferred Education: B.S degree in Health Management. Supply Chain or Logistics
Experience: 5 years in a healthcare purchasing role: preferably in a hospital operating room
Certificates, Licenses, Registrations
Preferred: Six Sigma certification
Location: Chesapeake Regional Healthcare · SLA Perioperative Services
Schedule: Full Time, Days, 40 hours
