What are the responsibilities and job description for the Administrative Operations Specialist position at Chesapeake Search Partners?
Company Overview
Chesapeake Search Partners is a renowned professional services firm seeking an exceptional Business Operations Manager to support our daily operations, investor communications, and vendor management. This role is crucial in ensuring smooth office functions, maintaining relationships with key stakeholders, and providing critical administrative support.
Key Responsibilities
Bullet Manage investor communications related to capital calls, distributions, financial reporting, and tax filings.
Bullet Maintain relationships with third-party vendors, accounting providers, and service partners to ensure seamless office operations.
Bullet Support the investment team in managing relationships with the firm's third-party fund administrator.
Bullet Monitor bill payments, accounts payable, invoicing, billing, collections, vendor payments, and expense reimbursements.
Bullet Assist in tracking and maintaining financial records in coordination with accounting teams.
Bullet Provide day-to-day support to firm professionals, including assisting the principals with various administrative needs.
Bullet Manage office organization, including mail handling, report binding, ordering office supplies, and maintaining filing systems.
Required Skills and Qualifications
Bullet Bachelor's degree preferred.
Bullet Approximately 7-10 years of experience in a similar role, preferably in finance, investment management, or professional services.
Bullet Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
Bullet Work Schedule: In-office, 5 days per week.
Bullet Benefits: 401(k), medical benefits, and PTO.
Chesapeake Search Partners is a renowned professional services firm seeking an exceptional Business Operations Manager to support our daily operations, investor communications, and vendor management. This role is crucial in ensuring smooth office functions, maintaining relationships with key stakeholders, and providing critical administrative support.
Key Responsibilities
Bullet Manage investor communications related to capital calls, distributions, financial reporting, and tax filings.
Bullet Maintain relationships with third-party vendors, accounting providers, and service partners to ensure seamless office operations.
Bullet Support the investment team in managing relationships with the firm's third-party fund administrator.
Bullet Monitor bill payments, accounts payable, invoicing, billing, collections, vendor payments, and expense reimbursements.
Bullet Assist in tracking and maintaining financial records in coordination with accounting teams.
Bullet Provide day-to-day support to firm professionals, including assisting the principals with various administrative needs.
Bullet Manage office organization, including mail handling, report binding, ordering office supplies, and maintaining filing systems.
Required Skills and Qualifications
Bullet Bachelor's degree preferred.
Bullet Approximately 7-10 years of experience in a similar role, preferably in finance, investment management, or professional services.
Bullet Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
Bullet Work Schedule: In-office, 5 days per week.
Bullet Benefits: 401(k), medical benefits, and PTO.
