What are the responsibilities and job description for the Business Operations Manager position at Chesapeake Search Partners?
Job Description:
Office Operations Manager
Our esteemed client seeks a highly organized and detail-oriented professional to support the firm's daily operations, investor communications, and vendor management.
Key Responsibilities:
- Manage investor communications related to capital calls, distributions, financial reporting, and tax filings.
- Maintain relationships with third-party vendors, accounting providers, and service partners to ensure seamless office operations.
- Support the investment team in managing relationships with the firm's third-party fund administrator.
- Monitor bill payments, accounts payable, invoicing, billing, collections, vendor payments, and expense reimbursements.
- Assist in tracking and maintaining financial records in coordination with accounting teams.
- Provide day-to-day support to firm professionals, including assisting the principals with various administrative needs.
- Manage office organization, including mail handling, report binding, ordering office supplies, and maintaining filing systems.
Requirements:
- Bachelor's degree preferred.
- ~7-10 years of experience in a similar role, preferably in finance, investment management, or professional services.
- ~ Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
- Work Schedule: In-office, 5 days per week.
- Benefits: 401(k), medical benefits, and PTO.
About the Role:
This role is essential in ensuring smooth office functions, maintaining relationships with key stakeholders, and providing critical administrative support.
The ideal candidate will have strong financial acumen, excellent communication skills, and a proactive approach to problem-solving.
