What are the responsibilities and job description for the General Clerk position at Chester County of Pennsylvania?
Summary
The General Clerk performs a variety of clerical and administrative support tasks, such as receptionist, file clerk, operator, typist, data entry or similar kinds of work. This position may include higher-level duties and in some cases advanced software while completing a developmental assignment or filling in for another position within the department.
Essential Duties
Duties, tasks and accountabilities will vary by department and may include the following:
- Perform administrative duties (e.g., write, type, or enter information into computer; prepare correspondence, bills, statements, receipts, checks, or other documents; copy information from one record to another, etc.).
- Perform receptionist duties (e.g., answer telephone, make outbound calls, convey messages, and run errands).
- Proofread records or forms.
- Count, weigh or measure material.
- Sort and file records.
- In some departments, receive money from customers and deposit in bank.
- Address envelopes or packages.
- Stuff envelopes by hand.
- Stamp, sort, and distribute mail.
- Stamp or number forms by hand or machine.
- Photocopy documents.
- Perform special projects, as assigned.
- Perform other duties, tasks and office functions, as required.
Qualifications/Preferred Skills, Knowledge & Experience
- High School Diploma or General Education Degree (GED).
- Six months to one year of job-related experience.
- Knowledge and skill with modern office equipment (fax, copier, calculator, etc.).
- Strong verbal and written communication skills.
- Basic typing skills (minimum of 30 wpm).
- Ability to maintain confidentiality and work with confidential information.
- Basic skill to use a computer and various software packages.
- Ability to use office machines (fax, copier, calculator, etc.).
- Accurate and detail oriented.
- Ability to deal with all types of people and personalities.
- Able to establish priorities.
Preferred Skills:
- Ability to work independently and proceed with objectives.
- Customer service experience and/or skills.
- Ability to follow office protocol.
- Strong organization skills.
- Ability to multi-task.
- Flexible.
- Ability to use common sense understanding to carry out verbal or written instructions.
- Strong time management skills
- Ability to work as part of a team.
- General knowledge and understanding of County of Chester policies and procedures.
Additional Information
Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.
Computer Skills:
To perform this job successfully, an individual should have:
- Basic Word skills
- Basic Excel skills
- Basic Outlook skills (Calendar and Email)
- PeopleSoft skills or the ability to learn PeopleSoft
- Basic Internet skills (for research purposes)
