Assistant Business Manager

JobID: 574

Position Type:
Administration

Date Posted:
12/11/2024

Location:
Administration

REPORTS TO: Business Manager

MISSION: The Chester Upland School District is committed to providing all students the opportunity to achieve excellence in the four A's: Academics, Athletics, Arts, and Activities.

The senior leadership team continues to build a talented and committed team to ensure all students are prepared to graduate from Chester Upland schools career and college ready! The C.O.R.E. is the foundation of the Chester Upland School District’s vision and mission.

C.O.R.E.:
C- Children First: The well-being and continuous learning of every child will drive decisions.
O- One Chester Upland: With dedicated community of partners, parents, students and staff, we will excel, united as One Chester Upland.
R- Reimagining: Through a mode of continuous improvement, we will apply four important levers for change, collaboration, capacity building, deepening knowledge of pedagogy, and focusing direction to improve outcomes for all.
E- Equity, Excellence, and Emotional Intelligence: We will ensure equitable access to a quality education that includes emotional intelligence and leads to excellence across all opportunities and services.

Position Purpose
Under the general Supervision of the Business Manager, to assist with managing the Business Services functions of the district including budget and finance, receivables and payables and related fiscal areas.

Essential Functions

• Direct the daily processing of purchasing, accounts receivable, payroll, and accounts payable activity in accordance with Board policies, public school code rules and regulations and applicable laws.
• Collaborate with the business manager to maintain proper internal controls, meet financial reporting timelines, and ensure audit compliance so the district can maintain its operations and remain within fiscal year budgets.
• Assists in the preparation of the district’s annual budget and long-term fiscal planning
• Advise the business manager on issues, trends, and changes in the financial operating performance of CUSD
• Prepares monthly board reports, operating statements, fiscal quarterly reports, and other information or documents as requested.
• Support CUSD departments in program development by providing financial analysis for new program initiatives
• Assist in monitoring and conducting internal audits of district offered fringe benefits
• Develop and maintain relationships with existing and new vendors
• Collaborate with the Office of the Superintendent regarding fiscal board policy updates and creations
• Continues to acquire professional knowledge and learn of current developments in the educational field by attending seminars, workshops, or professional meetings, or by conducting research.
• Assist in recruiting, hiring, training, supervising, and evaluating all support staff within the business office
• Cooperate with auditors and provide information as requested
• Represent the school district as necessary in off-site meetings, associations, etc.

BOARD RELATIONS:

• Attend all regular monthly school board meetings
• Prepare and submit monthly board reports
• Participate in relevant board committees

Additional Duties
Performs other related tasks as assigned by the Business Manager
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment
Use standard office equipment such as personal computers, printer, copy and fax machines, and telephone.

Travel Requirements
Travels to school district buildings and professional meetings as required.

Key Competencies
The ideal candidate will demonstrate the following:

Strategic Planning and Effective Execution

• Proactively offer innovative solutions to seemingly intractable problems.
• Demonstrate critical thinking skills and the ability to analyze data, identify trends, and diagnose root causes.
• Exhibit a strong focus on goals and results. Sets clear metrics for success.
• Demonstrates excellent project management skills, including close attention to detail, ability to balance the big picture with detailed steps to reach the end goal, and ability to balance multiple projects under tight deadlines.
• Continuously monitors progress and demonstrates persistence to overcome obstacles to achieve goals.

Effective Change Management

• Ability to develop and execute approaches to preparing and supporting individuals, teams and organization in making systemic improvements district wide.
• Ability to use methods that redirect or redefine the use of resources, processes, budget allocation, or other modes of operation that significantly shift/change an organization
• Creates environments that encourages systemic improvement of practices over time.
• Use structured approach to ensure changes are implemented successfully to support sustainable change at scale.

Team Leadership and Management

• Build and lead effective teams to achieve ambitious goals.
• Assess team and individual skills, identifies development needs, and provides feedback and supports to improve practice, build capacity, and maximize talent.
• Lead team to collaborate with other departments, teams, and stakeholders.

Knowledge, Skills and Abilities

• Knowledge of current teaching methods and educational pedagogy, as well as differentiates instruction based on learning style.
• Knowledge of best practices in administration, program evaluation and staff supervision.
• Knowledge of data information systems, data analysis and the formulation of action plans.
• Ability to use computer network system and software applications as needed.
• Ability to develop and implement projects.
• Effective verbal and written communication skills.
• Ability to communicate effectively with students and parents.
• Ability to organize multiple tasks and conflicting time constraints.
• Ability to engage in self-evaluation with regard to leadership, performance and professional growth.
• Ability to establish and maintain cooperative working relationships with others contracted in the course of work.

Physical and Mental Demands, Work Hazards
Work in standard office and school building environments

Equipment
Use of standard office equipment such as personal computers, printer, copier and fax machines, and telephone.

Travel Requirements
Travel to school district buildings and professional meetings as required.

Qualifications Profile
To successfully perform this position, a person must be able to perform each essential duty satisfactorily. The qualification requirements listed below represent minimum levels of educational achievement, training, skill and/or ability necessary.

• Minimum of BSDegree in appropriate field (Finance, Accounting, Business Management); Masters degree preferred
• Minimum of 3-5 years of progressive experience in appropriate field, including 3-5 at a leadership level
• Expertise (includes one or more of the following):
  • Oversight of staff

  • Responsibility of Office-Level Budget including programs or initiatives

  • Frequently interfaces with Board, Vendors, State Liaisons and Stakeholders
• Proficient in the use of computer technology for accounting and other budget administration tasks
• Excellent communication, organizational, problem-solving, and technology skills.
• Resourceful and self-motivated
• Ability to work in a team environment and work under stress. Ability to work effectively with people and be able to supervise others.
• Ability to do job responsibilities with minimal supervision and ability to schedule time to meet deadlines.
• Original certificates of clearance from the State Police, Child Abuse Registry, and PDE FBI.

TERMS OF EMPLOYMENT: The information in this job description is for compliance with Chester Upland School District Board Policy and the Americans with Disabilities Act (A.D.A). It is not intended to be an exhaustive list of duties, responsibilities and qualifications for the position. The incumbent may perform or be assigned other duties.

Equal Opportunity Employer
The Chester Upland School District (CUSD) is an Equal Opportunity Employer. CUSD ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability. Any individual needing assistance in making application for any opening should contact the Department of Human Resources at 267-916-5169.