What are the responsibilities and job description for the Secretary (237 Day) - Hening ES- 2025-26 position at Chesterfield County Public Schools?
JOB
Provides secretarial support to the school office. Performs a variety of moderately complex work within established procedures and standard practices. Primarily responsible for the student registration process. Work is under general supervision and requires extensive coordination with others. Requires handling of sensitive information and dealing tactfully with the public. Contacts are made within and outside the organization and requires dealing tactfully and confidently with individuals on sensitive issues. Accuracy and exercise of sound judgment is required.
EXAMPLE OF DUTIES
Essential Job Functions: Responsible for all student registration processes, maintaining Synergy, requesting/sending student records, register students, withdraw students, etc.Responsible for Grade Quick processes, report cards, scheduling.Responsible for Data Steward processes.Maintains cumulative and confidential records for all students.Screens visitors, telephone calls and incoming mail; personally answering inquiries which in the employee's judgment do not require the supervisor's attention.Types, assembles and disseminates reports, handbooks, correspondence, etc.Acts as an information specialist to the public, students and faculty regarding a variety of matters related to school operations and policies.Maintains good rapport with students, staff and parents.Prepares reports and furnishes information requested from within and outside the organization.Performs clerical and routine work required to ensure the efficient operation of the school office.May serve as backup for Time and Attendance and Bookkeeper.Performs other duties as assigned.Budgetary Responsibility: N/AReport Preparation: Data collection and report preparation under supervisionEquipment Operation: Reprographic, telephone switchboard, fax, computer and general office equipmentContacts: Administrators, teachers, support personnel, students –daily – to obtain and provide information.Work Direction: N/ASupervision: N/ADecision Making: Moderate level of independent decision-making.Formal Policy-Setting Responsibilities: N/APhysical Demands: The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger; reach with hands and arms; handle paper files, records, computer and equipment controls; talk and hear. The employee is required to stand, walk, stoop and kneel. Some light lifting may be required.Work Environment: The employee regularly works in an office environment. The noise level in the work environment is quiet to moderate.
SUPPLEMENTAL INFORMATION
Education, training or experience sufficient to demonstrate the required knowledge, skills and abilities. Applicants considered for employment must successfully complete the following background investigations/tests: Federal Bureau of Investigation (FBI) Criminal History InvestigationState Police Criminal History InvestigationChild Protective Services (CPS) InvestigationTuberculosis Screening/TestChesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.
Provides secretarial support to the school office. Performs a variety of moderately complex work within established procedures and standard practices. Primarily responsible for the student registration process. Work is under general supervision and requires extensive coordination with others. Requires handling of sensitive information and dealing tactfully with the public. Contacts are made within and outside the organization and requires dealing tactfully and confidently with individuals on sensitive issues. Accuracy and exercise of sound judgment is required.
EXAMPLE OF DUTIES
Essential Job Functions: Responsible for all student registration processes, maintaining Synergy, requesting/sending student records, register students, withdraw students, etc.Responsible for Grade Quick processes, report cards, scheduling.Responsible for Data Steward processes.Maintains cumulative and confidential records for all students.Screens visitors, telephone calls and incoming mail; personally answering inquiries which in the employee's judgment do not require the supervisor's attention.Types, assembles and disseminates reports, handbooks, correspondence, etc.Acts as an information specialist to the public, students and faculty regarding a variety of matters related to school operations and policies.Maintains good rapport with students, staff and parents.Prepares reports and furnishes information requested from within and outside the organization.Performs clerical and routine work required to ensure the efficient operation of the school office.May serve as backup for Time and Attendance and Bookkeeper.Performs other duties as assigned.Budgetary Responsibility: N/AReport Preparation: Data collection and report preparation under supervisionEquipment Operation: Reprographic, telephone switchboard, fax, computer and general office equipmentContacts: Administrators, teachers, support personnel, students –daily – to obtain and provide information.Work Direction: N/ASupervision: N/ADecision Making: Moderate level of independent decision-making.Formal Policy-Setting Responsibilities: N/APhysical Demands: The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger; reach with hands and arms; handle paper files, records, computer and equipment controls; talk and hear. The employee is required to stand, walk, stoop and kneel. Some light lifting may be required.Work Environment: The employee regularly works in an office environment. The noise level in the work environment is quiet to moderate.
SUPPLEMENTAL INFORMATION
Education, training or experience sufficient to demonstrate the required knowledge, skills and abilities. Applicants considered for employment must successfully complete the following background investigations/tests: Federal Bureau of Investigation (FBI) Criminal History InvestigationState Police Criminal History InvestigationChild Protective Services (CPS) InvestigationTuberculosis Screening/TestChesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.
