What are the responsibilities and job description for the Special Education Secretary - Manchester HS 2025-26 position at Chesterfield County Public Schools?
JOB
Performs a variety of moderately complex clerical duties to support special education programs in a school setting. Work is under general supervision and requires coordination with others. Contacts are made within and outside the organization. Requires handling of sensitive information and dealing tactfully with the public. Independent judgment is required.
EXAMPLE OF DUTIES
Essential Job Functions: Prepares Child Study agenda, prints and distributes.Orders and maintains Special Education forms.Prepares and maintains Child Study Log.Maintains Special Education calendar, Triennial list, 504 Plan list and 65-day calendar.Monitors completion of Child Study Eligibility components to ensure readiness for Eligibility meetings.Develops and distributes letters to parents such as notification of Triennial screenings, notification of Eligibility meetings, reminders for missing medical components, etc. Communicates with parents regarding meetings, unsigned SE4/4a permission forms, medical exams, etc.Coordinates meeting times and relays information between Child Study team members, teachers and related service providers such as vision specialists and OT/PT personnel.Inputs SESIS data and maintains SESIS files for school.Initiates set-up of Special Education files for all students found eligible. Assists case managers with maintaining files.Maintains Special Education correspondence and general information files.May provide classroom coverage for teachers attending Child Study meetings.Coordinates with school nurse to ensure vision and hearing screenings are completed for eligibility, as well as other health issues pertaining to Special Education students, as required.Reproduces student records as requested by outside agencies and ensures release of information is acquired. Processes Social Services Disability Administration requests for information on students. Copies applicable records, ensures teachers complete required surveys – compiles and mails. Responds to Child Protective Services, physician’s offices and external school requests. Coordinates Special Education transportation for new students.Maintains Free and Reduced Lunch records to include active and inactive files as well as cafeteria Free and Reduced lunch roster. Responds to Food Services requests for data as required.Performs other duties as assigned.Budgetary Responsibility: N/AReport Preparation: Prepares ad-hoc reports as requested by the supervisor.Equipment Operation: Operates general office equipment such as computers, copy machine, fax, etc.Contacts: Daily contract with school staff, parents, administrative offices and outside agencies to obtain/provide information.Work Direction: N/ASupervision: N/ADecision Making: Functions independently in performing job functions, seeks supervisor’s guidance in unusual situations.Formal Policy-Setting Responsibilities: N/APhysical Demands: The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to find, reach with hands and arms, handle paper files, records, computer and equipment controls and talk and hear. The employee is occasionally required to stand, walk, stoop or kneel. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus. Work Environment: The employee regularly works in a school or office environment. The noise level is quiet to moderate.
SUPPLEMENTAL INFORMATION
Education, training or experience sufficient to demonstrate the required knowledge, skills and abilities.Applicants considered for employment must successfully complete the following background investigations/tests: Federal Bureau of Investigation (FBI) Criminal History InvestigationState Police Criminal History InvestigationChild Protective Services (CPS) InvestigationTuberculosis Screening/TestChesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.
Performs a variety of moderately complex clerical duties to support special education programs in a school setting. Work is under general supervision and requires coordination with others. Contacts are made within and outside the organization. Requires handling of sensitive information and dealing tactfully with the public. Independent judgment is required.
EXAMPLE OF DUTIES
Essential Job Functions: Prepares Child Study agenda, prints and distributes.Orders and maintains Special Education forms.Prepares and maintains Child Study Log.Maintains Special Education calendar, Triennial list, 504 Plan list and 65-day calendar.Monitors completion of Child Study Eligibility components to ensure readiness for Eligibility meetings.Develops and distributes letters to parents such as notification of Triennial screenings, notification of Eligibility meetings, reminders for missing medical components, etc. Communicates with parents regarding meetings, unsigned SE4/4a permission forms, medical exams, etc.Coordinates meeting times and relays information between Child Study team members, teachers and related service providers such as vision specialists and OT/PT personnel.Inputs SESIS data and maintains SESIS files for school.Initiates set-up of Special Education files for all students found eligible. Assists case managers with maintaining files.Maintains Special Education correspondence and general information files.May provide classroom coverage for teachers attending Child Study meetings.Coordinates with school nurse to ensure vision and hearing screenings are completed for eligibility, as well as other health issues pertaining to Special Education students, as required.Reproduces student records as requested by outside agencies and ensures release of information is acquired. Processes Social Services Disability Administration requests for information on students. Copies applicable records, ensures teachers complete required surveys – compiles and mails. Responds to Child Protective Services, physician’s offices and external school requests. Coordinates Special Education transportation for new students.Maintains Free and Reduced Lunch records to include active and inactive files as well as cafeteria Free and Reduced lunch roster. Responds to Food Services requests for data as required.Performs other duties as assigned.Budgetary Responsibility: N/AReport Preparation: Prepares ad-hoc reports as requested by the supervisor.Equipment Operation: Operates general office equipment such as computers, copy machine, fax, etc.Contacts: Daily contract with school staff, parents, administrative offices and outside agencies to obtain/provide information.Work Direction: N/ASupervision: N/ADecision Making: Functions independently in performing job functions, seeks supervisor’s guidance in unusual situations.Formal Policy-Setting Responsibilities: N/APhysical Demands: The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to find, reach with hands and arms, handle paper files, records, computer and equipment controls and talk and hear. The employee is occasionally required to stand, walk, stoop or kneel. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus. Work Environment: The employee regularly works in a school or office environment. The noise level is quiet to moderate.
SUPPLEMENTAL INFORMATION
Education, training or experience sufficient to demonstrate the required knowledge, skills and abilities.Applicants considered for employment must successfully complete the following background investigations/tests: Federal Bureau of Investigation (FBI) Criminal History InvestigationState Police Criminal History InvestigationChild Protective Services (CPS) InvestigationTuberculosis Screening/TestChesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.
