Student Activities Director - Monacan HS 2025-26

Essential Job Functions:

• Manages the athletic program, including in conjunction with the principal, hiring and evaluating all coaches.   

• Schedules all events within the building, including athletic contests, drama productions, concerts, assemblies, dances, fund-raiser, club and SCA activities, including the necessary game or event workers, police, officials and custodians. 

• Responsible for program budget and finances, including depositing all funds from gate receipts, student equipment fees, and other funds, and completion of all required receipts and records. Paying all bills as due and paying all officials and event workers, including the completion of all required payroll forms.  

• Responsible for all field trips, including the completion of all required forms and approvals, and scheduling transportation for all athletic teams and other student groups. 

• Publishes the school calendar and schedules for the students, staff and community.   

• Schedules all non- school and community use of the building, including the completion of building use forms with the facilities department, scheduling custodial coverage and heat and air for the events during and after school hours 

• Coordinates award programs and nominations for community based awards.  

• Serves as the school representative to the VHSL, appropriate district, conference and region.   

• Chairs or serves on the school crisis team and school safety committees. 

• Supervises multiple booster clubs. 

• Assists with supervision of student activities during the day, pep rally, assemblies, ticket sales during lunches etc. as needed.

• Responsible for integrating the core values of accountability, responsibility, honesty, and respect into the athletic and activities department, including creating and maintaining mentoring programs, feeder pattern initiatives, etc. 

• Demonstrates commitment to improving professional competence.

• Performs other duties as assigned.

Budgetary Responsibility:

Handles funds from gate receipts, student equipment fees and fund-raisers, including the proper depositing of these funds and the completion of all required records and receipts.   Completes all relative forms for event workers, coaches and sponsors.  Pays all bills as due, including the timely submission of requisitions.  Supervises all fund-raisers within the school.  Creates and maintains a budget, including future plans for budgetary needs.

Report Preparation: 

Completes all required school forms/reports including:  VHSL master eligibility lists, VHSL membership forms and participation forms, district and regional reports and forms, ticket report forms, game financial reports, building use forms, payroll forms, non-contractual forms, coaches evaluations, transportation forms and field trip forms.

Equipment Operation:

Operates personal computer and general office equipment and equipment related to field maintenance and lining.

Contacts:
Daily contact within the school, community, region and state including:  students and school staff, coaches and sponsors, school administrators, parents, community members, boosters, media, newspapers and TV, Virginia High School League, officials, coaches and athletic administrators from other schools, central office personnel, sales representatives, transportation staff and bus drivers.

Work Direction/Supervision:

Provides work direction for: coaches and sponsors, game and event workers and custodians. Has supervisory responsibility including evaluating over 125 coaches and sponsors of athletic teams and school activities and supervises all game and event staff.  

Decision Making: 

High level of independent decision making required.

Formal Policy-Setting Responsibilities: 

Assists with setting policies for coaches, students and sponsors within the athletic program and various other school activities. Interprets and implements Chesterfield County, Virginia High School League, district, regional and school policies. 

Physical Demands: 
Must have the ability to sit and stand for extended periods of time; exhibit manual dexterity to use a telephone, to enter data into a computer terminal; to see and read a computer screen and printed material with or without vision aids; hear, understand speech and speak in audible tones so that others may understand clearly at normal levels indoors and on the telephone. Physical agility to drive, bend, stoop, sit on the floor, climb stairs, walk and reach overhead.  Requires handling of average weight objects or standing and/or walking for 6-8 hours per day.  Long work days of 12-14 hours are frequently required. 

Work Environment: 

Work involves inside and outside activities in varied weather conditions with possible exposure to unusual elements, such as extreme temperature, dirt, dust, fumes, unpleasant odors and/or loud noises

Considerable knowledge of the operation of the athletic and activities program at a large public high school; of VHSL, local school rules and regulations and policies. Considerable knowledge of turf and field management.  Working skill in the use of a personal computer utilizing online scheduling and calendar systems.  Demonstrated ability: to work effectively with a wide range of constituencies; to communicate effectively, both orally and in writing; to multitask on a constant basis; to handle money and financial reports properly; to supervise a large and varied staff in multiple sports and activities and to implement rules and regulations and policies. Leadership qualities and personal characteristics necessary to work effectively with athletes, coaches, students, school administrators, staff, parents, and the community. 

Bachelor’s degree with a concentration in sports management or related field. Valid teaching license and prior secondary teaching experience is strongly preferred. Prior coaching or experience directing or organizing athletic or non-athletic activities is strongly preferred. Must maintain current First Aid, CPR & AED certification. Valid VA Driver’s License. 

Applicants considered for employment must successfully complete the following background investigations/tests: 

• Federal Bureau of Investigation (FBI) Criminal History Investigation
• State Police Criminal History Investigation
• Child Protective Services (CPS) Investigation
• Tuberculosis Screening/Test 

Chesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements.  However, the administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.

Salary : $86,830 - $139,924