Clerk to the Board of Zoning Appeals

Chesterfield County Planning Department is seeking a highly motivated individual to provide administrative support to the Planning Operations & Efficiency Team and Board of Zoning Appeals. We are seeking an experienced candidate to serve as a key member of our team. 

Here’s what you need:

High school diploma or GED; minimum three years of increasingly responsible experience in administrative support; or a related field, or an equivalent combination of training and experience. Prior minute-taking experience is preferred. The successful candidate will possess excellent verbal and written communication skills with the ability to manage multiple projects simultaneously; have the ability to interact effectively with all levels in the organization; develop and maintain effective working relationships with internal and external customers; actively participate in teamwork to create a positive working environment, be a self-motivator with the ability to work independently; be proficient in the use of Microsoft Office programs (i.e. Word, Excel, Outlook); possess knowledge of standard office practices, procedures and equipment; proofread documents for spelling, punctuation, and grammar; be able to interpret and apply administrative and departmental policies. Experience in local government or planning & zoning environment is desired. Salary offered will be based on qualifications and experience. 

Current valid driver’s license and good driving record are required. Based on the Virginia DMV point system, the record must not reflect a total of six or more demerit points within the twenty-four months preceding the anticipated hire date or one major violation of six demerit points within the preceding thirty-six months. Out of state driving records must be obtained by the applicant and presented at the time of the interview. Records must reflect at least three years of history and be dated within thirty days of the interview date. 

Pre-employment drug testing, FBI criminal background check, and education/degree verification are required. 

The Essential Functions:

PLEASE NOTE: EVENING WORK HOURS ARE REQUIRED.

• Prepare legal notices, advertisements, and official records of all public meetings.

• Coordinate notification process for adjacent property owners and localities.

• Set up for and attend meetings of the Board of Zoning Appeals, prepare, finalize, and archive minutes.

• Organize, prepare, and disseminate items of business, documents, agendas, and supporting materials for Board of Zoning Appeals meetings.

• Prepare letters, perform data entry, record Selectron notices, proofread, and archive meeting documents.

• Review finished materials for completeness, accuracy, format, and compliance with department policies and procedures.

• Coordinate Administrative Variance process.

• Assist Clerk to Planning Commission at monthly Planning Commission meeting proceedings and compose minutes of said meetings on a rotating basis, serving as backup.

• Perform accounts payable functions, inventory, and order office supplies in a backup capacity.

• Provide support to multiple teams, manage logistics for monthly meetings, and manage records retention per the policies of the Library of Virginia. Perform other work as required. 

What’s In It For You:

If you are passionate about making a difference in the community, join our team. We offer a competitive compensation and benefits package, including the Virginia Retirement System. We work hard to achieve our mission, but we also value work-life balance through paid time off, flexible work schedules, and remote work opportunities. We support professional development through career development plans, tuition reimbursement program, our award-winning Learning and Performance Center programs, and opportunities for advancement within. If you enjoy being challenged, we want you on our team.

Salary : $52,521 - $70,902