Administrator

Total Number of Openings

1Performs routine tasks independently. General supervision of non-routine work. Has basic knowledge of Chevron policies and practices

Overview of Position : The Time Administrator position is a member of the Time Administration team and works to ensure the timely processing of time & absences for large populations of salaried exempt / non-exempt and hourly employees primarily utilizing Workday and Excel.

The successful candidate must be someone who is self-motivated and works independently with little work direction, works to produce high quality error-free work, is flexible and quickly adapts to changing priorities, uses independent judgment and decision-making skills, multi tasks, and demonstrates interpersonal skills in a professional demeanor.

This position also requires the ability to discreetly and routinely handle confidential information. Business knowledge and / or experience working with or within Chevron systems are highly desirable.

Responsibilities for this position may include but are not limited to :

• Time administration for large population of salaried exempt / non-exempt and hourly employees
• Conducts various time audits per payroll deadlines to ensure compliance with time and payroll policies, procedures, and applicable laws
• Primary point of contact for employees and managers questions with regards to time related policies and guidelines.
• Provides detailed counsel on routine as well as complex time coding and pay situations.
• Audits time entries / time records prior to four rigid payroll-closing deadlines per month. Uses independent judgments to make necessary corrections to timesheets (within scope of time / pay guidelines) or follows up if needed prior to pay close.
• Acts as liaison between employees, HR and Corporate Payroll regarding payroll matters
• Maintains confidential information
• Runs time audit reports and addresses all errors in a timely manner to meet pay close deadlines
• Manages short term employee disability time coding while identifying issues and resolving as needed
• Conducts Workday and Excel timesheet training for Office Assistants, Planner Schedulers and Supervisors
• Conducts Time Administration training for new hire O&M employees
• Coordinates with various departments (Corp. Payroll, Disability Management Group, Corp. Disability, etc.) to resolve employee time / pay issues.
• Maintains filing system for payroll documents in compliance with record retention policy.
• Creates / Maintains webpages for the local Time Administration website
• Partners with other Time Administrators and assists when applicable.
• Other duties as assigned as well as handles special projects as needed.

Required Qualifications :

• High School diploma or equivalent.
• Advanced proficiency in Microsoft Suite (Excel, PowerPoint, Word, and Outlook).
• Demonstrated ability to analyze data with the ability to problem solve / troubleshoot.
• Ability to independently establish priorities on a daily basis in support of broader departmental goals and objectives.
• Demonstrated strong collaborative communication and interpersonal skills working effectively with others in a team environment in support of customers.
• Demonstrated ability to complete work assignments with limited direction.
• Strong organization and multitasking skills balancing multiple priorities / projects at the same time without compromising the quality / accuracy of the work product while meeting deadlines.

Demonstrated ability to manage confidential data.

Demonstrated ability to produce accurate and high-quality work products. Seeks customer input to continually improve products and services.

Demonstrates ability to seek out opportunities to assume new job responsibilities.

Attention to detail, manages large volumes of data. Is accurate, conscientious and self-motivated. Exhibits flexibility to changing environment and can work concurrently on multiple requests and projects.

Uses independent judgment and can proceed on own initiative.

Ability to clearly communicate both orally and written. Must be clear, concise and tactful in verbal interactions, establishing and maintaining positive rapport.

Must be able to maintain a friendly demeanor while dealing with multiple requests. Displays professionalism.

Must be able to work cooperatively and effectively as a member of a team. Contributes and demonstrates commitment to the team.

Understands and uses quality improvement concepts and methods. Seeks opportunities to assist others.

Preferred Qualifications :

• Timekeeping / Payroll experience for large complex employee population preferred.
• Workday experience.
• SAP experience.
• Bachelor's degree in HR, Finance or related field.
• Payroll certification.
• Experience / knowledge of SOX, FLSA, wage & hour laws, & Workday / SAP payroll processing.

Regulatory Disclosure for US Positions :

Chevron is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, medical condition, reproductive health decision-making, military or veteran status, political preference, marital status, citizenship, genetic information or other characteristics protected by applicable law.

We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at .

Last updated : 2024-06-13