What are the responsibilities and job description for the Relief Executive Assistant position at Chevron?
Chevron is accepting online applications for the position through October 20th at 11.59 PM. (PST time).
This position reports to the Sr. Executive Assistant and provides administrative support to the Executive Assistants and Corporate Officers located in San Ramon. The Relief Executive Assistant will provide back-up coverage and assist with projects when not on relief assignments. This includes reviewing officers' e-mail, maintaining officers' calendars and coordinating meetings and special events, arranging domestic and international travel, composing correspondence, and following up on action items. This position performs assignments with a high level of independence, initiative, discretion, accuracy, and attention to detail. As this position provides relief coverage and handles special projects on the Executive Staff, flexibility in adapting to assignment changes and work schedule is mandatory. Confidentiality in this position is crucial. Advanced proficiency in computer skills is required.
Responsibilities for this position may include but are not limited to:
Calendar and Travel Management:
- Manage officers’ calendars in Outlook. Schedule and coordinate logistics for meetings and special events.
- Coordinate domestic and international travel logistics, including commercial and corporate aircraft travel. Prepare detailed itineraries. Provide background information on meetings and trips. Track and coordinate officers' business trip requirements (i.e., passports, visas, immunizations, photos, etc.). Assist team members in tracing and gathering related expenses and compiles expense reports and maintains appropriate documentation.
Correspondence/Approvals:
- Review and screen officers' e-mail and incoming correspondence, prioritizing items that need immediate attention and assigning action items as appropriate. Compose replies as needed with proper handling of sensitive and classified materials.
- Maintain effective communication with officers' leadership teams and support staff.
Office Support/Coordination:
- Handle all Executive Assistant responsibilities for assigned team.
- Ensure requests to the officers are handled promptly. Ensure action items and deadlines are met for various corporate committee-related deliverables.
- Effectively represent the Executive Staff to a broad array of contacts within Chevron and external organizations. Works well with high-level executives and executive assistants. Maintains effective networks throughout Chevron and external organizations.
- Handle special projects as requested.
Required Qualifications:
- Minimum of 5 years administrative experience.
- Model We Lead Behaviors – Align and Inspire, Build Relationships, Grow Capabilities, Deliver Results (internal only)
- Must be able to handle all activities with a high level of confidentiality, initiative, and independence.
- Demonstrate ability to take initiative, prioritize and meet deadlines. Ability to multi-task, anticipate needs and requirements, and follow through.
- Demonstrate strong interpersonal skills. Ability to work cooperatively with all levels of management and peers and can readily adapt to the needs of diverse work groups while remaining calm under pressure.
- Ability to effectively communicate (written and verbal) at all levels of the organization in order to convey ideas.
- Strong organizational skills and attention to detail are crucial.
- Must possess strong knowledge level of various MS office applications in addition to MS Teams, SharePoint and CTREX.
- Must be flexible with work schedule at all times, due to the nature of relief assignments.
- Good knowledge of corporate structure and corporate committees.
- Demonstrate strong current performance.
Preferred Qualifications:
- Minimum of 5 years executive assistant experience providing support to executive level management.
- Relief experience with Executive Staff beneficial.
Relocation Options:
Relocation will not be considered. International Considerations:
Expatriate assignments will not be considered.
Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.
Regulatory Disclosure for US Positions:
Chevron is an Equal Opportunity / Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy, childbirth, breast-feeding and related medical conditions), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability (including medical condition), military or veteran status, political preference, marital status, citizenship, genetic information or other status protected by law or regulation.
We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at
emplymnt@chevron.com
.
Chevron participates in E-Verify in certain locations as required by law.
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