Administrative Assistant - Cardiopulmonary - Temporary

Day in the life of an Administrate Assistant:

Provides administrative support to department head.  Assists in various projects and provides support with administrative and related services for the department.  Gathers essential data and prepare operational and statistical reports as requested.  

Why work at Cheyenne Regional?

• ANCC Magnet Hospital
• 403(b) with 4% employer match
• 21 PTO days per year (increases with tenure)
• Education Assistance Program
• Employer Sponsored Wellness Program
• Employee Assistance Program
• Loan Forgiveness Eligible 

Here is what you will be doing:

• Prepares correspondence, reports, forms, vouchers, and specialized documents related to the department as assigned from drafts, notes, brief instructions, or corrected copy; proofreads materials for accuracy, completeness, compliance with departmental policies, formatting, and correct English usage, including grammar, punctuation, and spelling.
• Performs difficult, complex, technical, and/or specialized office support work, which requires the exercise of independent judgment, the application of technical skills, and a detailed knowledge of the activities and procedures specific to department operations.
• Participates in phases of data entry and collection as needed, as well as some analysis including design and planning, and presentation.
• Collaborates with others to improve operational efficiencies through the use of technology to streamline processes by automating reports through Microsoft Word and creating databases, using Microsoft Excel.
• Actively participates on work teams and committees utilizing knowledge base to identify and assist with data needs; contributes ideas for improvement.

Department Specifics:

ACCOUNTING/FINANCE:  Prepares specific tasks that are daily, weekly, or monthly to support the Department Leadership; including opening, sorting, and distributing department mail, maintaining inventory of office supplies, manage calendars, arrange meetings, and produce correspondence, meeting agendas, minutes and other materials as assigned in a timely and accurate manner, prepares bank deposit, and distributes finance reports as assigned.  Develops and maintains filing system for Department Leadership.  Ensures all visits and telephone calls are handled in a courteous and friendly manner.

AMBULATORY INFUSION CLINIC:  Coordinate patient care, transport patients and collect specimens.  Validate all referrals for both internal and external providers are complete.  Help validate Chemotherapy consents are complete and scanned into the system.

CARDIOPULMONARY/EKG: Creates and publishes ECG technician schedule. Train new ECG technicians in proper use of Epic and Muse software programs. Complete outpatient ECG's and fill in as ECG technician in various areas of the hospital as needed, occasionally assisting with EEG’s. Research and capture "Door to ECG" fallout data, research and present STEMI/NSTEMI data for Chest Pain Accreditation.

CARE CLINIC: Coordinates patient care, transports patients, and collects specimens. Follows Epic/Trace for newly scheduled cases. Schedules walk-in appointments. Collaborates with surgeons’ offices to ensure H&P and consent are current and in patients’ charts for day of surgery. Ensures flow of Care Clinic scheduling of staff and patient appointments.

CLINICAL EDUCATION: Assists in scheduling, student enrollment, payment for all certification courses and educational programs.  Manages online educational platforms such as the current LMS and web based courseware and assists other educators in furthering their programs using this technology.  Collaborates with the simulation coordinator and educators to arrange and program simulation equipment.  Aids in hiring process for new graduate nurses into the nurse residency program.

HOME CARE SERVICES: Supports Home Care front office staff as needed.  May be assigned to work on various projects or billing tasks within the electronic health record or other systems.  Assists with the coordination of patient care and visits through the demonstration of attention to detail and good communication skills.

HUMAN RESOURCES: Supports HR staff as needed, assists with the implementation and execution of HR programs.  May be asked to issue badges, provide employment verifications, audit personnel files, assist with new hire/Change Of Status (COS) paperwork, manage invoices, answer employee questions, help with enrollments, support wellness activities, give presentations, and coordinate schedules.

MEDICAL STAFF SERVICES: Prepares specific tasks that are daily, weekly or monthly duties to include distribute mail, calendars creation/distribution, receive/distribute medical staff call schedules, various contact lists, etc.  Assists in maintaining monthly expirable information for all providers who are credentialed/enrolled to include, but not limited to:  licensure, professional liability, DEA, WyCSR, and Board Certification.  Schedules meetings, prepare and distribute the meeting calendars and agendas, prepare packets to include agenda minutes from the previous meeting, and any other applicable materials according to the requirements of that committee, attend meetings as requested, assume responsibilities of obtaining approval of, record and transcribe accurate minutes, organize and maintain accurate records of meetings.  Assists with copying and filing as needed.  Assists with copying and filing as needed.

OCCUPATION HEALTH: Coordinates the daily activities of the Occupational Health Clinic to allow for routine new employee health assessments, evaluation of acutely ill employees, epidemiological follow-ups, routine screening, and surveillance programs. Maintains liaison activities with contract employee companies to provide a smooth transition to Cheyenne Regional Medical Center.

SURGICAL ORTHO NEURO: Assist nurse managers with clerical tasks, onboarding of new employees, and arranging security access.  Participates in performance improvement activities and supports staff needs.

WOMEN & CHILDREN’S SERVICES: Upon delegation, prepares reports on various projects which have provided an improvement of workflow for the unit.  These reports include: Time utilization and management of the Tender Care program, receives and uploads records from outside facilities. Develops tracking mechanism for internal processes delegated to assure timeliness in completion.  Attends physician department meetings and takes minutes.  Prepares packets for meetings, projects, or other assignments as delegated.  Drafts documents with accuracy and completeness.  Exhibits independent judgment to include identifying technical opportunities to include: scheduling, EPIC review, inpatient and outpatient charge entry, validation of equipment ordered and received and projects are on track, inpatient record organization opportunities to make review easier for the team.  Participates in the collection of information with examples of: tracking various expenses to include unit orders & supplies, track ill calls, and other delegated tasks in collecting information.  Collaboration and participation with other external entities on problem solving and process improvement, including hospital leadership.  Conscientious of unit budgets, i.e., charge capture reconciliation in conjunction with the finance department.  Daily reconciliation of timecard maintenance and provide weekly report to leadership.  Coordinates schedules to include TenderCare and Lactation.

Desired Skills:

• Proficient with MS Office, Outlook and Internet Explorer
• Excellent organization skills and attention to detail
• Demonstrates an independent work initiative, sound judgment and attention to detail
• Ability to handle multiple tasks simultaneously
• Proficient with standard office equipment

Here is what you will need:

• High school diploma (or Equivalent Certificate from an accredited program) or higher degree
• Three years of experience in administrative support

DEPARTMENT SPECIFIC MINIMUM REQUIREMENTS

• BEHAVIORAL HEALTH: Initial and annual CPI training completion as required for practice within the department

About Cheyenne Regional:

Cheyenne Regional Medical Center was founded in 1867 as a tent hospital by the Union Pacific Railroad to treat workers injured while building the transcontinental railroad. Today, we are the largest hospital in the state of Wyoming, employing over 2,000 people, and treating over 350,000 patients from southeastern Wyoming, western Nebraska, and northern Colorado. We pride ourselves on patient and employee experience by living our core values of Integrity, Caring, Compassion, Respect, Service, Teamwork and Excellence to I.N.S.P.I.R.E. great health.

Our team makes a difference every day by providing trusted healthcare expertise through a passionate and I.N.S.P.I.R.E.(ing) approach with a personal touch. By living our values, we aim to achieve our goal of becoming a 5-star rated hospital, providing critical support and resources to our community and the greater region we serve. If you are eager to make a difference and passionate about healthcare, we encourage you to apply today!