Surgery Scheduler Coordinator

Overview

Welcome to Saint Joseph Hospital, a 433-bed hospital founded in 1877 by the Sisters of Charity of Nazareth as the first Hospital in Lexington, Kentucky. Led by Sister Euphrasia Stafford, the mission to provide compassionate care to the poor and underserved is still carried out today. Saint Joseph Hospital holds over two dozen national ranks and recognitions and is recognized as a 2024 Best Place to Work in Kentucky.

Whether you are an experienced healthcare professional or working toward that, we invite you to experience Hello Humankindness with us! CHI Saint Joseph Health provides you with the same level of care you provide for others. We care about our team members well-being and offer benefits that complement work/life balance such as:

• Paid Time Off (PTO)
• 401(k) and 457(b) Retirement Programs with matching
• Medical/Dental/Vision Insurance
• Mental Health resources for you and your family
• Wellness Program with rewards up to $450
• Tuition Reimbursement for future career growth and development
• Adoption Assistance
• Voluntary Protection: Accident, Critical Illness, Identify Theft and Pet Insurance
• Short and Long Term Disability
• Free Premium Membership to Care.com with preloaded credits to support adult and child care needs
• Employer Discounts
• Relocation Assistance*
• Employee Referral Bonuses up to $7,500*
• for eligible hires and positions
  
  
  

Learn more about Saint Joseph Hospital and its awards and recognitions here: Saint Joseph Hospital.

Our commitment to serve the common good is delivered through the dedicated work of thousands of physicians advanced practice clinicians nurses and staff; through clinical excellence delivered across a system of 140 hospitals and more than 2200 care centers serving 24 states.

Responsibilities

Job Summary / Purpose

This position schedules all patient visits and special procedures for Surgical Services, avoiding conflicts and assuring communication of vital information to required parties. The Surgery Scheduler, as our first line customer service representative, maintains a professional demeanor and appearance that promotes department goals.

Essential Key Job Responsibilities

• Schedules all patient surgeries, along with any special procedures ordered for the Main Operating Room, Outpatient Surgery Center as well as Off Site Anesthesia cases.
• In depth knowledge of case duration, including the acuity of the patient as well as the added time for trauma and other possible procedures based on the surgeon performing the case.
• Maintains knowledge of fellows’ and physicians’ schedules and special needs, and uses information to avoid scheduling conflicts.
• Maintains familiarity with referring physicians and their staff and uses the information to provide superior customer service to patients and physicians.
• Understands conflict scheduling, and takes the necessary steps to avoid errors.
• Provides accurate scheduling information for both internal and external customers.
• Understands and follows OR Blocks for the physician or services, block time schedules.
• Verifies demographic information is correct in the Hospital Information System.
• Schedules Preadmission Testing appointments.
• Print surgery schedules, MD Scheduling and Activity reports as well as other forms as needed.
• Verify all cases day before surgery.
• Enter Anesthesia and Nursing assignments into the scheduling program.
• Notify team leaders of special equipment and requests and Call Sales Reps when needed.
• Verify and approve Vendor visits through the Vendor Credentialing System.
• Contacts perfusionist, cellsaver, Neuro monitoring, Endo, KTP Laser, Omniguide Laser, etc.
• Schedules Intra-Op Tee, EMG, SSEP, Cord Monitoring etc with departments involved.
• Orders special drugs. Tobra beads, Chemo, Mitomycin, etc.
• Order office supplies - Keep supplies stocked.
• Serve as liaison for physicians between patients, clinics and private offices.
• Monitor Physician suspensions for delinquent medical records and notify residents of suspensions for un-dictated OP notes.
• Verify all surgeon privileges through med staff and communicate with the medical staff office.
• Validate with Admissions that all surgeries scheduled for the next day are clear of insurance authorization problems that may impact the hospital financially. Notify management if needed.
• Personally collaborates with surgeons to solve problems, resolve conflicts and ensure the highest quality of patient care.
• Assist the Anesthesia department lead with the OR schedule and any other related issues.
• Performs other duties as assigned by authorized personnel or as requested to meet the needs of facility as well as internal and external customers and cross-trains to perform other appropriate clerical tasks.
  
  
  

The job summary and responsibilities listed above are designed to indicate the general nature of the work performed within this job. They are not designed to contain or be interpreted as a comprehensive inventory of all job responsibilities required of employees assigned to this job. Employees may be required to perform other duties as assigned.

Qualifications

Minimum Qualifications

Required Education And Experience

High School Diploma or GED required

Hospital Or Outpatient Scheduling Experience Required.

Required Licensure and Certifications

None

Required Minimum Knowledge, Skills, Abilities, And Training

Medical terminology knowledge required.

Preferred Minimum Knowledge, Skills, Abilities, And Training

Knowledge of computer program applications is preferred

Pay Range

$17.04 - $23.43 /hour